Job Title
Legal Administrative Clerk

Status
Temporary Full-Time

Temporary - Approximate length of assignment, in months
24 months

Type of Position
an Addition to Staff

Start Date
Immediate

Salary
Annually

Salary Grade
$56,973.00 - $64,669.00

Department
York Region -> Legal & Court Services -> Legal Services

Location
Legal Services - 17250 Yonge Street - Newmarket, ON L3Y 6Z1 CA (Primary)


(E)
POSITION PURPOSE This position is responsible for providing general clerical support to the Legal Services Branch including responding to inquiries, maintaining records and files, preparing routine correspondence, mail and other support duties, tracking expenditures and data, as assigned.

MAJOR RESPONSIBILITIES

• Provides general clerical support to Branch staff, as required.
• Performs standard office procedures including ordering and tracking of office supplies, photocopying, faxing, courier pickup and delivery, incoming/outgoing mail sorting and distribution to staff.
• Prepares routine correspondence, reports, forms, and other materials, as assigned.
• Logs daily statistics and prepares reports on service delivery.
• Receives confidential communications, responds and refers to appropriate staff to ensure urgent matters are dealt with quickly.
• Updates publication lists and files updated materials in Branch library.
• Receives, processes and forwards IT and other service requests to appropriate Branch
• Provides telephone reception services and responds to inquiries and/or refers matter to appropriate staff, as required.
• Maintains both manual and electronic filing and information management systems for correspondence, reports, directives and legislation, in accordance with Regional standards.

QUALIFICATIONS

• Successful completion of a Secondary School Graduation Diploma or approved equivalent combination of education and experience.
• Minimum one (1) year clerical experience in an office environment, including reception experience.
• Knowledge of general office procedures, preparing documents and records management practices.
• Proficiency in virtual platforms and MS Office Suite including the use of virtual platforms for conducting meetings and/or presentations.
• Demonstrated ability in the Region\xe2\x80\x99s core competencies.
• Ability to maintain confidentiality and to use tact and discretion when dealing with matters of a highly sensitive nature.
• Demonstrated customer service skills to provide assistance to a broad range of client inquiries and service.
• Strong ability to develop relationships and work in a welcoming and inclusive environment, where diversity is celebrated and where everyone can develop to their full potential.

Council Approval Date
February 23, 2023

Scheduled Weekly Hours
35

Scheduled Shifts
Monday to Friday - 8:30 am to 4:30 pm

Operational Hours


Close Date
April 10, 2023

# of Hires Needed
1

Union
Non Union Staff

Vaccine


Please apply online by 5:00PM EST of the closing date indicated above. We thank all candidates for their interest; however, only those selected for an interview will be contacted via email. York Region is an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process. At the Region, we respect, encourage and celebrate our diversity. If contacted for an employment opportunity, please advise if you require Code-protected accommodation.


Click here for more details on Benefits and Perks.