Job Description

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We are looking for a highly organized and detail-oriented Legal Administrative Assistant to join our dynamic team in Vancouver, British Columbia. This is a contract position within a law firm specializing in estate administration, trust and estate planning, tax planning, and estate/tax litigation. The ideal candidate will work closely with our lawyers, providing essential administrative and legal support while maintaining a client-focused approach.
Responsibilities:

• Prepare and draft legal correspondence and other documentation with precision.
• Oversee administrative tasks, including file management, file openings, and closings, ensuring compliance with established procedures.
• Organize and maintain both physical and electronic filing systems for efficient access and retrieval.
• Manage calendars and scheduling, including booking appointments and coordinating with clients.
• Operate and maintain a bring-forward (BF) system to ensure tasks and deadlines are met.
• Provide support with accounting-related tasks, including invoicing and payment tracking.
• Communicate professionally with clients, addressing inquiries and providing updates as needed.
• Collaborate with lawyers and other team members to ensure smooth workflow and task delegation.

Requirements:

• A minimum of 2-3 years of experience in estate planning and/or estate administration within a legal environment.
• Exceptional written and verbal communication skills, with a client-centric approach.
• Strong organizational abilities and keen attention to detail, ensuring accuracy in all work.
• Advanced proficiency in Office tools and Adobe Acrobat, with strong technical skills.
• Proven ability to multitask and remain composed under pressure in a fast-paced environment.
• Sound judgment and discretion, with the ability to handle confidential information responsibly.
• Familiarity with legal documentation, calendar management, and booking appointments.
• Experience with photocopying, scanning, and maintaining legal files.

Skills Required