Job Description

Clark Wilson LLP is Hiring a Legal Administrative Assistant - Float Coordinator
How You\xe2\x80\x99ll Help Us Better Serve Our Clients
As the Legal Administrative Assistant Float Coordinator, you will play a vital role in the growth and success of our Business Law and Litigation groups. You\xe2\x80\x99ll work closely with all practice areas while working alongside the Float Team on a daily basis. You\xe2\x80\x99ll be the first point of contact when legal administrative assistants, students, or lawyers require assistance and coverage.
This role will allow you to gain experience in multiple fields and grow within a collaborative team that is there to support you every step of the way.
What You\xe2\x80\x99ll Be Doing
Every day will bring new and exciting opportunities to learn and grow, but below are some of the regular tasks you can expect to work on:

• Provide float coverage (up to 50%) as required;
• Oversee the Float Distribution Email and delegate jobs to the team, ensuring items are being addressed in a timely manner;
• Work as the first point of contact for lawyers requiring assistance when their legal assistant is absent;
• Work closely with HR to coordinate Legal Administrative Assistant vacation coverage and forecast the coverage required for duties such as trial preparation, extended vacation coverage, Float vacation, etc.;
• Work with HR on training and development needs within the float group, including file opening, file closing and billing;
• Organize the float in-office schedule and ensure a Litigation Float and Business Law Float are on-site at all times;
• Assist HR with float recruitment and the interview process; and
• Build strong communication within the float team by utilizing Microsoft Teams, posting New Float announcements and coordinating regular meetings as a group and one-on-one.
• Maintaining an efficient file management and bring-forward system;
• Maintaining a full calendar, email management and managing lawyers\xe2\x80\x99 practice;
• Liaising with legal assistants, paralegals, other lawyers and clients on file progress; and
• General administrative duties as required.

How You\xe2\x80\x99ll Be a Great Fit For This Role

• Graduate of an accredited Legal Administrative Assistant program or relevant experience;
• A minimum of 4 years of experience as a Legal Administrative Assistant, working in the areas of Business Law and Litigation;
• A minimum of 2 years in a leadership role working in a legal environment is an asset;
• Strong technical skills, including knowledge of Microsoft Word, Excel, Outlook, Adobe, and BC Online;
• Excellent verbal and written communication skills;
• Excellent organizational skills and attention to detail;
• The ability to prioritize a high volume of tasks and competing priorities;
• A client-centered approach with the commitment to providing outstanding service;
• The ability to follow instructions and adhere to strict deadlines;
• Dedicated to providing service beyond expectation; and
• The ability to exercise sound judgment, discretion, confidentiality, and adapt to changing demands.

The Exciting Extras
In addition to a competitive salary range of $65,000 to $75,000, we offer a range of benefits to ensure you are set up to thrive in a healthy work-life balance at Clark Wilson:

• Flexible working arrangements;
• A health and wellness spending account to pay for items that will help you with your unique needs: an exercise bike, swimming lessons, or your pets\xe2\x80\x99 vet bills. It\xe2\x80\x99s up to you!
• Personal days to help you balance outside commitments such as moving into a new home, taking your car for its\xe2\x80\x99 annual service, or visiting the dentist;
• An annual day off with pay and long service bonuses to help you celebrate your work anniversary;
• Health coverage for you and your family, including: overseas emergency medical care, prescriptions, vision care, dental care, para-medical services, life insurance and hospital accommodation;
• An annual budget to invest in your professional growth and mentorship to help you achieve your goals;
• Help planning for a comfortable retirement - we\xe2\x80\x99ll match your RRSP contributions up to 5% of your gross income;
• Continuation of your salary at 100% for a portion of your pregnancy/parental leave so you can spend quality, worry-free time with your family;

• A generous monetary incentive for employee referral;

• Opportunities to give back to your community through firm initiatives; and
• Friday night socials, tasty treat days (the last one was Earnest Ice Cream), off-site social events, and team-building events throughout the year.

Who We Are
Clark Wilson is a rapidly growing regional law firm focused on providing the best possible service for our clients. We\xe2\x80\x99re consistently recognized by the media and business community for our professional excellence.
Clark Wilson is proud to be recognized as a Best Workplace\xe2\x84\xa2 in both British Columbia and Canada, as well as the following distinct categories \xe2\x80\x93

• Great Place to Work Certified
• Best Workplaces in Canada
• Best Workplaces in BC
• Best Workplaces for Women
• Best workplaces for Hybrid Work
• Best Workplaces in Professional Services
• Best Workplaces in Professional Development

Clark Wilson is committed to creating a meaningful and diverse work environment for all, and has also been recognized by Community Living Society, Rotary at WorkBC and the Rotary Club of Coquitlam as a 2022 Leader of Inclusive Employment.
Our team consists of over 300 professionals serving some of the most recognizable brands in the world. Together, we\xe2\x80\x99ve created a special culture that we\xe2\x80\x99d love to share with you.
How to Apply
Click the blue \xe2\x80\x9capply\xe2\x80\x9d button to submit your application.
Clark Wilson is an equal opportunity employer and advocate. This is not a statement we take lightly; it is part of who we are. We don\xe2\x80\x99t just celebrate diversity, we rely on it to cultivate our culture, provide new perspectives, and grow our collective wisdom.
If you\xe2\x80\x99d like to discover a little more about Clark Wilson and what it\xe2\x80\x99s like to work with us, click here to visit our careers page.
We thank all applicants for their submissions, however, only those selected for an interview will be contacted.