Job Description

Legal Administrative Assistant - Employment & Human Rights Law

We are a boutique employment and human rights law firm seeking a Legal Administrative Assistant to support our operations. This is a part-time role, with the potential to move to full-time. Regular in-office attendance is required.

While prior experience is an asset, we are primarily looking for someone who is proactive, bold, communicates effectively, and demonstrates compassion and empathy in client interactions. An interest in this area of law and a willingness to learn are essential.

Successful applicants will submit their resume along with a cover letter detailing their specific interest in working with our firm.

Key Responsibilities:

Assist with client intake: respond to inquiries, schedule consultations, greet clients, prepare retainers, and process payments

File management: open and maintain matters in CosmoLex and cloud drive, assist with file transfers and archiving, draft and finalize closing packages

Provide administrative support: schedule meetings, book boardrooms, organize documents

Handle legal documents: assist with preparing affidavits and pleadings, file documents with the court, perform basic searches, arrange service of documents

Answer and direct calls and emails from clients, counsel, and other contacts

Basic office management assignments (e.g. Assist with planning corporate events, maintaining office supply inventory, etc.)

Contribute new ideas for process management, helping to ensure smooth daily operations

Qualifications:

Strong oral and written communication skills

High attention to detail and ability to manage multiple tasks

Proactive and resourceful with strong organizational skills

Comfortable working with legal software (experience with CosmoLex is an asset)

Compassionate and professional in client-facing roles

Salary will be determined by qualifications and experience.

Job Types: Full-time, Part-time

Expected hours: 25 - 35 per week

Application question(s):

Why are you interested in this position? What do you know about our company? What is your ideal work environment? Where do you see yourself in five years?
Work Location: In person