Job Description

Conveniently located on the edge of Toronto's financial core, 19 Duncan is Allied's newest mixed-used development, featuring Toronto House, a high-end rental residential community with 464 units, along with 149,230 square feet of office space and 3,570 square feet of retail.

At Allied, everything starts with purpose. In the role of

Leasing Coordinator

, you will carry out the leasing function of the residential component - Toronto House. This individual will play a critical role in executing the successful lease-up of Toronto House and positioning it as a sought-after high-end rental destination. The Leasing Coordinator, reporting to the Leasing Manager, will carry out the designated tasks and objectives assigned to them to achieve objectives.

As Allied builds its rental residential operating platform, this role offers significant growth opportunities, making it a pivotal position not only for the success of Toronto House but also for shaping the future of Allied's rental residential portfolio.

Who are you?

We are building upon our achievements at Allied, and the future is exciting. How can we be so sure? We have people like you--engaged, risk-takers who consistently deliver their best.

Throughout your career, you have stood out for your pursuit of excellence. You are self-motivated, take ownership, and lead by example. In doing so, you elevate your team and collaborate towards your collective goals.

Above all, you are excited by Allied's mission and the contribution we make to improve cities and communities.
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What will you do?

Assist with monitoring and achieving established metrics such as occupancy and lease velocity. Day-to-day review and management of prospect list including responding to leasing inquiries, securing appointments (booking tours) to view the property (both in-person and virtually) and update/record activity in Yardi / CRM Flex. Screen prospective tenants to ensure they meet requirements, including performing background and credit checks. Assist in drafting and processing Leases in accordance with our standards and government regulations. Ensure timely and accurate completion of entry of all lease documentation, including application forms, Tenancy Agreements, collecting rent deposit payments and other supporting documentation such as tenant insurance. Prepare and explain lease agreements to prospective tenants, negotiate terms, and ensure all legal requirements are met. Assist with ensuring all existing resident lease files, including renewals and notice of vacancies, are tracked and managed in an efficient manner in accordance with best practices. Collaborate with Operations to ensure available suites are in lease ready condition, including vacant suite inspection and reporting deficiencies. Collaborate with property management to coordinate Allied's resident onboarding activities (suites delivered on time, complete move-in inspections and orientation of new home with residents). Perform leasing tours to showcase available suites and property amenities to prospective residents in accordance with Allied's standards. Assisting with executing the leasing strategies (including promotions, rental rates and other initiatives) to drive revenue and successful lease up of the residential component. Maintain knowledge and understanding of the local market and competitor buildings and their offerings. Knowledge of surrounding neighbourhoods and competing properties. Contribute to resident retention events and activities at the asset with the objective of developing and enhancing relationships with residents. Providing administrative support to the Leasing and property team, as needed. Perform other duties related to leasing, marketing, and administration as required.
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What are we looking for?

Minimum 2-3 years of relevant experience. Hospitality, Sales and Property Management experience. Extensive knowledge of RTA. Knowledge of principles and methods for showing, promoting, and selling. Exceptional interpersonal skills. Highly developed written and oral communication skills. Advanced knowledge of marketing and social media platforms and practices. Strong command of MS Office products, DocuSign, Yardi Voyager, Rent Cafe and CRM Flex. Strong analytical and strategic thinking capabilities. Ability to work in a fast-paced environment and carry out multiple responsibilities simultaneously. Team player attitude. Must be able to work evenings/weekends.

Who are we?

Allied Properties REIT (TSE:AP.UN) is a leading owner and operator of distinctive urban workspace in Canada's major cities. Allied's business is providing knowledge-based organizations with distinctive urban environments for creativity and connectivity.

We are also a great place to work. Allied is listed as a 2025 Best Employer in Canada as part of Mercer's Best Employers global certification, which distinguishes organizations that demonstrate strong results in employee engagement, organizational agility, engaging leadership and talent focus.

We are committed to hiring the most qualified candidates with a dedication towards supporting diversity, equity and inclusion across our organization. All qualified applicants will receive consideration for employment without regard to gender, ethnicity, origin, sexual orientation, disability and socioeconomic background.

Note: If you require any form of accommodation during the recruitment and selection process, please let us know. We will work with you to provide as seamless a recruitment experience as possible.