Job Description

If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary. City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits. Together we make Calgary a great place to make a living, a great place to make a life.

The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, anti-racism and reconciliation. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request.


As the Labour Law and Privacy Assistant, you will work collaboratively to provide legal administrative support of a highly confidential and sensitive nature to a team of labour lawyers and an information and privacy lawyers. You will be responsible for a variety of legal clerical and administrative tasks requiring you to exercise independent judgment. Primary duties include:

Compose correspondence. Prepare, type, review and arrange for filing and service of documents, including court forms and legal briefs. Manage highly confidential and sensitive labour relations, employment, human rights, Occupational Health and Safety (OHS) and information and privacy files, both paper and electronic. Coordinate electronic exchange of documents. Assist a team of labour lawyers in all areas of their practice, including supporting labour hearing work (labour arbitrations, Labour Relations Board hearings, Human Rights Tribunals, OHS proceedings, etc.). Assist a team of information and privacy lawyers in all areas of their practice, including supporting hearing work (e.g., matters before the Office of Information and Privacy Commissioner) and access to information requests. Liaise with client departments involved to coordinate gathering relevant documents, schedule witness preparation meetings, and determine or develop procedures to improve communications, reporting and turnaround times.

Qualifications

A High School diploma or equivalency (e.g. GED or CAEC [Canadian Adult Education Certificate]) and at least 5 years of recent, practical legal experience; OR A Legal Secretarial diploma and at least 3 years of recent, practical legal experience. Equivalent combinations of experience and education may be considered. Excellent/advanced proficiency with Microsoft Word, Outlook, Excel and PowerPoint with the ability to format large word documents is required. Legal experience working in a labour and employment and/or information and privacy practice will be considered an asset. Previous experience working with ProLaw software system, Adobe Acrobat, Microsoft Teams, and SharePoint/One Drive will be considered an asset. Excellent communication and interpersonal skills with the ability to collaborate with various levels of interested parties, both internal and external to The City. Strong attention to detail and proofreading skills along with demonstrated organizational skills and the ability to adapt to constantly changing priorities in a limited timeframe.

Pre-employment Requirements

Successful applicants must provide proof of qualifications.

Workstyle

This position may be eligible to work from home as one of several flexible work options available to City employees. Such arrangements are based on the operational requirements of the position and employee suitability and are subject to change based on operational needs and corporate direction.

Union: Exempt
Business Unit: Law

Position Type: 1 Permanent
Location: 800 Macleod Trail SE

Compensation: Level U2 $67,700 - 84,600 per annum
Days of Work: This position works a 5 day
work week earning 1 day off in a 3 week cycle.

Hours of work: Standard 35 hour work week

Audience: Internal/External
Apply By: September 5, 2025

Job ID #: 312513