Job Description

We are looking for a motivated and dedicated Junior Purchasing Administrator to join our team! The Junior Purchasing Administrator plays a vital role in supporting the procurement and inventory functions of our operations. This role involves sourcing materials, coordinating stock and special-order items, and processing service and warranty part orders. Working closely with the Purchasing Manager and the Service Administrators, the Junior Purchasing Administrator ensures that all purchasing activities are handled accurately, efficiently, and in alignment with company standards. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced environment.

Responsibilities

- Procurement and Inventory Support

Source, evaluate, and procure materials, products, and supplies for both project-specific and local inventory needs. Place stock orders with cabinet suppliers for items. Monitor inventory levels and ensure adequate stock levels are maintained. Assist in annual physical inventory counts to ensure data accuracy. Process vendor returns efficiently and follow up on credits or replacements. Provide backup coverage for the Purchasing Manager when necessary.
- Service & Warranty Part Ordering

Efficiently process and manage incoming emails and calls related to parts orders from various factories and departments. Receive and verify confirmation pages from factories, addressing any discrepancies promptly. Organize and double-check all part orders, investigating and resolving any discrepancies or missing information. Perform daily data entry of parts orders and confirmation details into the software management system, ensuring timely and accurate documentation. Verify vendor pricing and obtain necessary approvals. Maintain organized digital filing of orders and confirmations.

Requirements

Effective written and verbal communication skills. Professional and courteous telephone manners. Proficient with Microsoft Office (Excel, Outlook, Word) and file management systems. Must be able to work independently with minimal direct supervision and as part of a team. Consistently follow up on items/tasks. Must be focused and attentive to details. Must be able to function with interruptions and deadlines. Strong organizational skills with the ability to handle multiple priorities effectively. Good problem-solving and negotiation skills. Experience or familiarity with ERP or purchasing software is an asset. Interest in learning new systems and evolving industry practices. Professional and courteous telephone manners.
If you are ready to embark on a rewarding career in purchasing within the cabinetry industry, we invite you to apply at hr@gemcabinets.com.

Job Types: Full-time, Permanent

Pay: $45,000.00-$50,000.00 per year

Benefits:

Casual dress Company events Dental care Disability insurance Employee assistance program Extended health care Life insurance On-site parking Paid time off Vision care
Schedule:

Day shift Monday to Friday
Application question(s):

How many years of experience do you have working with ERP systems and Microsoft Office? How many years of experience do you have in inventory management?
Work Location: In person