Job Description

HQ Benefit Solutions Inc. Employment Opportunity

The Opportunity

HQ Benefits Solutions Inc. is seeking a detail-oriented and motivated

Junior Policy Analyst

to join our team. This role provides critical administrative and coordination support to ensure the accurate and efficient delivery of group life and health benefits. The Junior Policy Analyst plays a key role in processing renewals, marketing proposals, onboarding, and policy amendments while maintaining clear communication with brokers, carriers, and internal teams.

This position is ideal for an organized individual with a good understanding of group benefits and strong Excel skills, who thrives in a dynamic, team-oriented environment.

Job Duties and Tasks

Assist with the administration and coordination of group life and health benefit plans. Support renewals, marketing, onboarding, and policy amendment processes. Track and process renewal and quoting data from multiple carriers; prepare renewal and proposal packages for brokers. Coordinate onboarding steps for new sales and transfers, ensuring accurate documentation and communication between brokers, carriers, and internal teams. Review and submit policy documents, amendments, and quotes to carriers while maintaining detailed records. Update client policies and rates accurately in internal systems (EPIC, trackers, and TPA portals). Create and distribute internal rate sheets and ensure benefit summaries are updated. Support audits and contribute to continuous process improvements. Provide general administrative support to the HQ Benefits and insurance team as needed.
Your Skills

Strong attention to detail, analytical and organizational skills. Proficiency in Microsoft Excel and other Microsoft Office applications. Ability to manage multiple priorities in a fast-paced environment. Excellent written and verbal communication skills. Collaborative team player who builds effective relationships with internal teams, brokers, and carriers. Willingness and ability to learn new systems and processes quickly (e.g., EPIC).
Your Ideal Qualifications

You have post-secondary education in Business Administration, Insurance, or a related field. You have 1-2 years of experience in group benefits, insurance operations, or policy administration. You have prior exposure to renewals, onboarding, or policy processing. ou demonstrate initiative, accuracy, and a commitment to delivering high-quality client service.
What we Offer

Competitive Salary Group Benefits and Pension Plan Opportunities for growth and training Collaborative and supportive work environment
As an Indigenous-owned organization, we strive to create a welcoming environment for all, and to continue creating opportunities for Indigenous persons within our industries. Preference may be given to qualified Indigenous candidates. Please self declare on your application.

HQ Benefit Solutions Inc. warmly welcomes applications from individuals with disabilities. We are committed to providing accommodations upon request throughout the assessment and selection process.

Job Types: Full-time, Permanent

Pay: $45,000.00-$50,000.00 per year

Benefits:

Company pension Dental care Employee assistance program Extended health care Life insurance Paid time off Vision care
Ability to commute/relocate:

Winnipeg, MB R3G 0R8: reliably commute or plan to relocate before starting work (required)
Application question(s):

Do you self-identify as First Nations, Metis, or Inuit? (Optional) HQ Benefit Solutions Inc. is committed to fostering a diverse and inclusive workplace. Self-identification helps us ensure we are creating equitable opportunities and can support Indigenous engagement and representation in our work. Do you have experience working with Indigenous companies, populations or communities?
Education:

AEC / DEP or Skilled Trade Certificate (preferred)
Experience:

Group Benefits/Insurance Operations: 1 year (required) policy renewals, onboarding/ policy processing: 1 year (required)
Work Location: In person