Job Description

Apply By: Monday, July 28, 2025 11:59 pm EDT

Judicial Assistant

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Job ID:

232280

Posting status:

Open

Organization:

Ministry of the Attorney General

Division:

Court Services Division

City:

Belleville

Position(s) language:

English

Job term:

1 Temporary (12 months with possible extension)

Job code:

09OAD - Office Administration 09

Salary:

$28.14 - $32.82 Per hour
*Indicates the salary listed as per the OPSEU Collective Agreement.


If you have a positive, pro-active work ethic and are known for your attention to detail and strength in organizing, then consider this excellent opportunity in court administration with the Ministry of the Attorney General to provide judicial secretarial services to the Superior Court of Justice or Ontario Court of Justice.



Court Services Division is committed to a diverse, respectful and professional workplace that reflects OPS values.

About the job

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You will:

type and transcribe (from handwritten notes) correspondence, judgements and legal documents edit and compose correspondence provide reception services and arrange appointments maintain and manage judges' calendars and schedules, and arrange for travel process invoices and travel claims, maintain expense accounts provide support to judges on committees process mail, maintain filing system and access information on databases

What you bring to the team

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Mandatory requirements

You have typing skills to 50 words per minute
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Communication skills

You have:

written communication skills to compose correspondence and transcribe judgments oral communication skills to communicate with the judiciary in order to discuss court schedules and respond to inquiries the ability to receive and screen telephone calls and visitors using tact and discretion interpersonal skills to deal with confidential and sensitive information and can deal effectively and tactfully various stakeholders (e.g. the judiciary, the legal profession, staff members and the public)
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Technical knowledge and experience

You have:

demonstrated legal secretarial and administrative experience knowledge of legal office systems, financial processes and court systems the ability to work within court procedures including knowledge of legal terminology and documents
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Judgement, organizational and analytical skills:

You have proven organizational skills and ability to work independently You can prioritize, multi-task and complete work to meet deadlines You have the ability to research and respond to inquiries and resolve conflicts successfully
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Computer skills:

You have demonstrated computer skills using applications such as Microsoft Office, e-mail, Internet and the Intranet

Don't meet every qualification?

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If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!

How we support diversity, inclusion and accessibility

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We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.



Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.



Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:

diversity, equity and inclusion initiatives accessibility Anti-Racism Policy

Additional information:

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Apply by:

Monday, July 28, 2025 11:59 pm EDT

Position details:

1 English Temporary, duration up to 12 months, 15 Bridge St W, Belleville, East Region, Criminal Record and Judicial Matters Check

Compensation group:

Ontario Public Service Employees Union

Work hours:

Schedule 3.7

Category:

Legal Services

Posted on:

Monday, July 14, 2025

Note:

About security checks:

A criminal or other federal offence record

does not automatically disqualify you

from the position. We consider each situation based on the position's responsibilities.

If a check is needed and you've lived outside of Canada in the past 5 years for 6 or more months in a row, or if you are not a Canadian resident, you'll need to provide an out-of-country police clearance certificate from the country you lived in.

Employment screening checks are only reviewed and evaluated by the Transition and Security Office, which also maintains them and keeps them strictly confidential.
E-AG-232280/25

How to apply:

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You must apply online.

Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.

Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.

Read the job description to make sure you understand this job.

OPS employees are required to quote their WIN EMPLOYEE ID number when applying.

If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours.

Language requirements and assessment:

All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matiere de langue et evaluation:

Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichees en francais et en anglais. Consultez la section Langue du ou des postes en haut de chaque offre d'emploi pour connaitre les exigences linguistiques. Pour tous les postes, les candidats sont evalues en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/francais), vous devrez egalement passer un test de competences linguistiques en francais.

Strengthening Ontario, together