Job Description

About Westmar Advisors

Westmar Advisors Inc. (Westmar) is a dynamic and growing advisory and engineering consultancy based in British Columbia. We specialize in industrial and public infrastructure projects across Canada and internationally, offering a blend of strategic advisory and technical engineering services. Our team is committed to innovation, professional integrity, and fostering a collaborative, inclusive culture.

Job Overview

We are seeking an engaged and detail-oriented Document Processor to join our team. This role is ideal for an intermediate to senior level candidate with a strong background in document formatting and processing, document control, and documentation workflows in a consulting or technical environment.

Responsibilities

Document formatting and quality control of project and proposal deliverables such as reports and specifications using Microsoft Word, Excel, and Adobe Acrobat. Document control and management, including version tracking, naming conventions, and filing using Microsoft 365 (SharePoint, OneDrive). Document issuance, transmittals, and distribution to clients and project teams in alignment with company processes and procedures. Support the development and upkeep of document templates, style guides, and other resources. Work with the document processing and administrative team to drive continuous improvement. Collaborate with project managers and engineers to ensure timely delivery of accurate documentation. Assist with general office administration as required.

Requirements

5+ years of relevant experience in document processing, preferably in a consulting engineering or professional services environment. Advanced proficiency in Microsoft Word. Proficiency in Microsoft Excel, Outlook, and Acrobat. Strong attention to detail, organizational skills, and time management.

Assets

Experience with macros and document/workflow automation. Experience with Microsoft 365 applications including SharePoint and OneDrive. Knowledge of engineering terminology and document standards. Familiarity with document management systems, databases, and electronic/digital signatures. Background in office administration and supporting project teams. Experience using AI workflows and tools.

Why Join Westmar?

A values-driven culture that puts people first--both clients and colleagues.

Play a key role in supporting projects that have a lasting impact. Opportunities to develop seniority and help grow the administrative team. Be part of a culture that values innovation, professional integrity, and inclusivity. Exposure to a wide variety of document types and workflow requirements.
We look forward to hearing from you, please send resume with covering letter to careers@westmaradvisors.com .

Job Types: Full-time, Permanent

Pay: $60,000.00-$90,000.00 per year

Additional pay:

Overtime pay
Benefits:

Company events Dental care Extended health care On-site parking Paid time off RRSP match
Schedule:

Monday to Friday
Ability to commute/relocate:

Burnaby, BC V5C 6R6: reliably commute or plan to relocate before starting work (required)
Education:

Secondary School (preferred)
Experience:

Document Processing: 5 years (required)
Work Location: In person