Job Description

IT Asset Management & Procurement

Cyber Security and Digital Solutions*
Permanent Position, Hybrid Work Arrangements, Benefits

Competition: 39572

Salary: $1,579.34 - $2,852.85 Bi-Weekly

Pay Grade: PR 01 - PR 11

Benefits: Paid Holidays, Vacation, Sick/Family Leave, Health, Dental, and Defined Benefits Pension

Location: Halifax with Hybrid work Arrangements

Department: Cyber Security and Digital Solutions*

Union: NSGEU - NSPG

Closing Date: 7/7/2023 (Applications are accepted until 11:59 PM Atlantic Time)

Benefits Package

• Excellent Work life harmony
• 35-hour work weeks
• Hybrid work environment, office/remote
• Modified Work Weeks
• Health, Dental, and Life Insurance
• Defined Benefits Pension Plan

(transferable across governments)

• Short- and Long-Term Disability
• Paid Holidays, Vacation, Sick Leave, and Family Leave
• Employee and Family Assistance Programs
• Mentorship Programs
• Career Development Training is Offered and Encouraged
• Diverse Career Paths and Opportunities Across Government
• Excellent Job Security and Collective Bargaining Agreement

Your Role and Its Impact

The IT Procurement Officer will be responsible for the delivery of Procurement services to clients within the NS Government and Nova Scotia Health.

In more detail, the Officer will:

• Work with complex purchase orders of IT hardware and software, billing, cost recoveries, and reconciliation
• Working with Service Level Agreements and Operational Level Agreements
• Reconciling vendors, client statements, bulk, and consignment orders of $1,000,000 or more with efficient and accurate delivery
• Execute audits and troubleshoot discrepancies.
• Perform system administration functions to include monitoring software jobs and tools, while problem solving and identifying issues.
• Work with automated procurement systems and tools
• Manage and resolve escalations pertaining to the procurement and delivery of IT hardware and software.
• Work with software license management and IT Asset Management & Procurement projects
• Work independently and as a team member, coaching and mentoring team members and clients.
• Work with senior leadership and executives on Service Excellence Requests
• Work with vendors to build relationships and understand IT contracts.
• Creating and managing procurement catalogs
• To work in a high pressure and fast paced environment with the ability to multitask and to meet strict deadlines.
• Timely resolution to procurement and billing inquiries
• IT Ticket and Que Management
• Implement solutions and ensure appropriate risk management.
• Provide procurement services and support to special IT projects.

To Be Successful...

You have proven experience to bring to the role of the IT Procurement Officer, to provide service excellence to clients in the NS Government and Nova Scotia Health; you are passionate about working in IT Asset Management and Procurement and with IT Vendors.

You are experienced in IT technology and understand current technology trends and service provision. You have proven experience in procurement services such as purchasing, cost recovery, billing, financial reporting, analyzing, and problem solving.

Other keys to your success would include:

• Have strong decision-making skills.
• Ability to interact with all organizational levels and demonstrate strong professional presence.
• Ability to communicate and ensure the client is well-informed of the necessary steps to resolve their issues.
• Demonstrate ability to manage client and vendor relationships.
• Demonstrate the ability to schedule tasks and priorities, in a fast-paced environment.
• Demonstrated ability to troubleshoot, recommend and implement solutions.
• Promote and maintain a professional and positive attitude between the different teams during times of pressure.
• Demonstrated experience of reconciliation of vendor accounts
• Knowledge of software such as FileNet, Assyst, SAP, Adobe, Excel, Outlook Email.
• Knowledge of IT Asset Management including IT Hardware & Software
• Experience working with complex projects in Procurement.

Education and Experience

• Graduation from a recognized information technology program (at minimum); or
• Bachelors Degree in Information Technology or Computer Science + 2 years related experience (preferred);

An equivalent combination of training and experience may be acceptable in place of education requirements. Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

We will assess the qualifications using one or more of the following tools: written test, oral presentation, interview, and reference checks.

About Us

The Department of Cyber Security and Digital Solutions* (CSDS) is evolving the digital landscape of the Government of Nova Scotia. As pioneers in digital transformation, our mission is to design, deliver, and support user-centered public services that make a real difference to Nova Scotians. We work collaboratively across government departments and with diverse partners to meet digital needs and drive transformation.

At CSDS, you\'ll become part of a passionate, diverse team that champions innovation and values the richness of multiple perspectives. We\'re more than an IT department; we\'re a community of individuals dedicated to enabling digital transformation while bolstering cybersecurity across the province. Our users come from all walks of life, and we embrace that diversity within our own team, understanding that every unique voice strengthens our collective impact.

Join us on our journey to shape the future of digital services in Nova Scotia.

*Formerly known as the Nova Scotia Digital Service (NSDS) group, a part of the previously named Department of Service Nova Scotia and Internal Services.

What We Offer

• Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
• Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
• Countless Career Paths.
• Flexible ways of working.

Additional Information

Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:

Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.

External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.

Government of Nova Scotia