Job Description

Vaughan is a city on the move. With a downtown core rising from the ground - the Vaughan Metropolitan Centre containing a bustling subway, a state-of-the-art hospital that opened its doors in 2021 - the Cortellucci Vaughan Hospital, exciting projects that are transforming the community. Be a part of something amazing and build your career at the City of Vaughan.

The City of Vaughan is an equal opportunity employer serving one of the fastest-growing municipalities in Canada, we are an organization committed to diversity and inclusivity, providing a thriving work environment, excellent benefits, learning and growth opportunities and a place where collaboration and teamwork are fostered. As one of the , we continuously employ workplace best-practices - and they\'re getting noticed! Excellence demands brilliant personalities, visionary thinking and a passion for public service. Vaughan is your place to grow.

Position Overview

Reporting to the Director of Real Estate, the incumbent will be responsible for providing administrative support and confidential services to various departments within the Infrastructure Development Portfolio, maintain efficient operations of the section or division including compiling and preparing correspondence, documents, reports, conducting research, etc. Compiles background information; arranges meetings and appointments; takes formal minutes at meetings and assists with special projects, as assigned.

Responsibilities

Research and Reporting may include:

• Conducts research, compiles information and statistics, and summarizes factual data for

use by Management.

• Assist with the collection, compilation of infrastructure data utilizing handheld GPS units
• Assist in updating and review of infrastructure inventory data
• Assist with the design and preparation of tender documents and quantity take offs for

municipal engineering projects

• Assist the survey crew in collecting field information for municipal engineering projects
• Prepares statistics and other information related to department initiatives, projects and

programs.

Administrative Support

• Provides administrative support and confidential services to various departments on a

rotating basis as required including researches, writes, prepares and coordinates
background material for meetings and reports.

• Takes minutes at meetings and follow up on outstanding matters.
• Assists with projects such as preparing correspondences, reports and documents.
• Transcribes, formats, proof reads, edits or revises correspondence, reports, spreadsheets

and presentations.

• Assist with delivering notices to residents as required
• Assist in developing hardcopy map products to append to engineering reports

Qualifications and Experience

• Currently enrolled in an accredited college or university.

• Excellent communication skills, both oral and written including drafting correspondence,

presentations, and reports. Demonstrated ability to research and gather information.

• Demonstrated experience in organizing meetings, including preparation of agendas, taking

minutes with attention to detail and accuracy.

• Thorough working knowledge of Microsoft Office applications (i.e. Word, Excel,

PowerPoint, Excel, Project, etc.), coupled with proficient and accurate keyboarding skills.

• Working knowledge of a GIS software package, Knowledge of the ESRI Arc GIS software

is an asset

• Working knowledge of AutoCAD and Civic 3DTM software

• Ability to write and understand structured programs using HTML, Java Script, Python or

Visual Basic

• Ability to work independently as well as part of a team

• Ability to work under time constraints and to meet deadlines

• Excellent interpersonal skills and demonstrated effective communications

• Ability to work indoors and outdoors as required

We thank all applicants for their interest; however, only those selected for an interview will be contacted. Please be advised, the City of Vaughan uses email to communicate with applicants for open job competitions.

The City of Vaughan is committed to diversity and inclusivity in employment and welcomes applications from qualified individuals of diverse backgrounds. The City of Vaughan is also committed to providing accommodations for people with disabilities. If you require an accommodation, we will work with you to meet your needs.

City of Vaughan