Job Description

Job Type: Employee

Duration in Months (for fixed-term jobs): 24

Job Family: Academic Program Management

# of Open Positions: 1

Faculty/Service - Department: Affaires francophones - Administration

Campus: Roger Guindon Hall

Union Affiliation: SSUO

Date Posted: November 27, 2023

Closing Date: December 08, 2023

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

Hours per week: 35

Salary Grade: SSUO Grade 10

Salary Range: $75,743.00 - $95,678.00

About the Faculty of Medicine
Welcome to the University of Ottawa Faculty of Medicine, the first and largest bilingual medical faculty in Canada. Our learners have access to state-of-the art facilities and specialized institutions as they learn alongside world-class physicians and scientists. Consistently ranked among the top 10 medical schools in Canada, our faculty is among the top faculties of medicine in the world for research impact in biomedical and health sciences.

Position Purpose:

This position contributes directly to the experience of medical students admitted under the aegis of the Consortium national de formation en sant\xc3\xa9 (CNFS) and, thus, coming from provinces other than Quebec and Ontario. The incumbent works with the clerkship director and the Francophone Affairs team to operationalize activities regarding clerkships, portfolio development, student engagement, reporting and activity promotion. The incumbent supports medicine program learners in their efforts to find clerkships in francophone minority settings across the country. As well, the incumbent organizes and assists with other activities related to French-language training and raising awareness of health-care offerings in French.

In this role, your responsibilities will include:

Operations

Implements clerkship program portfolio and ensures processes, procedures and policies are formalized, to strengthen the clerkship program across the country.

Develops tools and a database to list doctor-preceptors able to host learners for clerkships and ensures these tools are updated.

Gathers and analyzes data to better understand where francophones are across the country and where the largest gaps are in terms of French-language medical services.

Updates data on all clerkship activities for learners.

Develops and provides progress reports on activities.

Coordination and planning

Supports learners looking for clerkships in their home province or in other francophone minority settings across the country.

Assists learners with the various clerkship requirements, including language requirements, as well as requirements of professional bodies (colleges of physicians) under which clerkships are taking place.

Assists with faculty appointment of doctors hosting medicine program students at the University of Ottawa.

Assists the clerkship director in determining preceptors for the clerkships.

Collaboration and partnership

Ensures good communication between the uOttawa Faculty of Medicine and similar faculties across the country, as well as with the Association of Faculties of Medicine of Canada.

Establishes, drafts and maintains agreements with universities across Canada that have medicine programs, to facilitate sending students for clerkships on \xe2\x80\x9ctheir\xe2\x80\x9d territory.

Works with the uOttawa Undergraduate Medical Education and Postgraduate Medical Education Program teams for all clerkship-related work.

Works with the Undergraduate Medical Education team to ensure that the clerkship management application is properly adapted to trainees\xe2\x80\x99 needs.

Works with the uOttawa branch of the Consortium national de formation en sant\xc3\xa9 to run activities related to CNFS learners.

Community and outreach

Seeks to create and maintain a strong sense of belonging on the part of CNFS learners regarding the French-language program and the CNFS.

Develops means to create a community of CNFS alumni once their uOttawa program is over.

Ensures links between the Faculty of Medicine and CNFS alumni, so that the latter can support our many activities and/or become our ambassadors throughout the country.

Conducts or supports activities to raise awareness of future doctors and the population in general concerning the importance of health-care services in French and an active offer.

What you will bring:

Essential Qualifications:

Bachelor\xe2\x80\x99s degree in administration, management, health care or a related field, or an equivalent combination of education and work experience

Three years\xe2\x80\x99 experience in a university, health-care or similar setting

Bilingualism \xe2\x80\x94 proven ability to work in English and French (spoken and written)

Other Qualifications

Organizational skills and ability to work under pressure and meet tight deadlines

Overall knowledge of project management and administration

Experience in collaborating with team members and with a range of stakeholders and external teams

Experience in event planning and organization

Excellent communications, interpersonal and problem-solving skills

Proven initiative and autonomy

Availability to occasionally work evenings and weekends

Experience in using computer systems and software, including databases

Experience in marketing and communications (an asset)

Knowledge of the Canadian university sector and its administrative workings (an asset)

#LIhybrid

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click to find out more.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 \xe2\x80\x93 Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.

University of Ottawa