Job Description

Our Banking client is looking for an Intermediate Resource Coordinator (Bank, Service Now, Onboard/Offboard)
Length: 12 months contract with the possibility of extension
Location: Mississauga, ON (Hybrid) - onsite between one or more times a week, and Downtown Toronto support will be required ad-hoc
Working Hours: 8:30 AM - 5:00 PM
Line of Business: T&O, COO & Corporate Areas Technology
Department: T&O Business Change, Reporting and Operational Integration (BCROI)ROLE MANDATE:
Performs a variety of administrative tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports. The role provides general offices services ensuring all operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group.ROLE RESPONSIBILITIES INCLUDE (but are not limited to):

• Weekly or more premises inspection walkabouts, checking and backfilling supplies stock and ordering more as needed
• Premises Health and Safety inspection reports
• Supports the execution of strategic initiatives; includes tracking metrics and milestones
• Builds effective relationships with internal/external stakeholders
• Analyzes data and information to provide insights and recommendations
• Leads the planning, coordinating, and implementing department events
• Provides specialized and professional support to an executive and their senior managers within a large and diverse department or business group
• Coordinates and monitors budgets and reporting on results vs. budget
• Provides coaching and mentoring to more junior administrative assistants to support them in developing capability to carry out current job accountabilities
• Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events
• Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available
• Supports the development of tailored messaging, which would include writing, editing, and distributing communications (e.g., correspondence, presentations, policies & procedures)
• Dispatches outgoing communications. Answers phone calls, responding to and resolving/escalating inquiries
• Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements
• Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget
• Makes travel arrangements, booking flight/hotel reservations as needed
• Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations
• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Maintains and tracks vacations and absences in accordance with Bank and/or divisional guidelines to ensure consistency in entitlement and to determine staff availability
• Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.).
• Collaborates with internal and external stakeholders to deliver on business objectives
• Organizes work information to ensure accuracy and completeness
• Completes complex and diverse tasks within given rules/limits and may include handling escalations from other employees
• Analyzes issues and determines next steps
• Broader work or accountabilities may be assigned as needed

MUST HAVE SKILLS:

• Typically, between 2 to 3 years of experience in an administrative support function and post-secondary degree in related field of study desirable
• Specialized knowledge (onboarding and offboarding - Service Now experience highly desired)
• Microsoft Office (Outlook, Teams, Word, and Excel)
• Verbal and written communication skills - Good
• Organization skills - Good
• Collaboration and team skills - Good
• Analytical and problem-solving skills - Good
• Self Starter and Quick learner that can be independent within a few weeks after training is completed on each task
• Can handle high volumes of requests including written communications

INTERVIEW PROCESS:

• First Round - 30 minutes MS Teams interview
• Interview format will consist of behavioral/situational questions

URGENT: Please read the job description above. If this interests you, apply to the job with your most updated resume, including your contact number and email address.
The recruiter in charge of this role is SanIf you do not think you are a match for this opportunity, but know someone who is, feel free to forward this job description to them and you will be eligible for a referral bonus upon a successful hire.Please note that this is the most up to date version of job description available at this time - During Client Interview you will receive additional information - variance may apply!Please note: Adherence to our end client's vaccination policy is a requirement.Please visit the TEAMRECRUITER website to review other CAREER OPPORTUNITIES!Teamrecruiter.com IncTeamrecruiter.com est un fournisseur de services de dotation et de recrutement auprxc3xa8s des entreprises Fortune 500 et des entreprises xc3xa0 croissance xc3xa9mergente en Amxc3xa9rique du Nord. Nos consultants et chargxc3xa9s de comptes travaillent en interne...

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