Job Description

Follow us onJob Type: EmployeeDuration in Months (for fixed-term jobs): 12Job Family: Student Recruitment# of Open Positions: 2Faculty/Service - Department: Affaires francophones - AdministrationCampus: Roger Guindon HallUnion Affiliation: SSUODate Posted: August 19, 2024Closing Date: August 30, 2024Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date aboveHours per week: 35Salary Grade: SSUO Grade 10Salary Range: $77,637.00 - $98,070.00About the Faculty of Medicine
Welcome to the University of Ottawa Faculty of Medicine, the first and largest bilingual medical faculty in Canada. Our learners have access to state-of-the art facilities and specialized institutions as they learn alongside world-class physicians and scientists. Consistently ranked among the top 10 medical schools in Canada, our faculty is among the top faculties of medicine in the world for research impact in biomedical and health sciences.Position Purpose:Contribute to the development and growth of the sector by conceptualizing and executing liaison and recruitment activities which project a positive image of the sector in order to maximize outreach and attract a high caliber of students. Organize and lead promotional and recruitment events and campaigns, generate web content and develop communication plans to project a positive image, promote the brand and increase the visibility of the sector. Act as resource person to employees of the sector on inquires related to communications to ensure compliance with established policies and standards.Typical Accountabilities:Liaison activities: Plan and coordinate visits with future students, parents, and guidancecounsellors to promote programs, achievements, and ongoing activities of the faculty and/or theuniversity. Act as a resource person for inquiries pertaining to program requirements anduniversity services with the objective of increasing the visibility and appeal of the program forfuture students.Events management: Conceptualize and execute events for student recruitment and otherspecial events in order to project a positive image of the faculty and/or the university. To thisend, form and chair event planning committees, identify elements and timelines, monitor andcommunicate progress. Develop event budgets and ensure that all activities take place withinbudget limitations.Promotion: Promote events to target audiences to maximize outreach and participation. To thisend, conceptualize and develop promotional material, maintain strong relationships with keycontacts at secondary schools and other postsecondary institutions and at governmentagencies, develop a student ambassador program and facilitate its activities.Quality assurance: Develop performance indicators and monitor performance by executingconsultations and surveys in order to maximize the effectiveness of liaison and recruitmentactivities of the sector. Analyze results and make improvements to optimize the use ofrecruitment and advertising tools.Trends and needs analysis: Initiate and execute market research studies and analyze resultsto identify priorities and critical paths for all recruitment and liaison activities and to recommendnew initiatives.Communications: Develop and execute an annual communications plan that supports the sector\xe2\x80\x99s communications needs for various internal and external target audiences, contributing to the Client advice: Provide advice and tools to employees of the sector in the preparation of presentations and other communications to ensure visual identity and compliance to communication policies, web, accessibility and official language standards. Act as resource person for the sector for inquiries pertaining to communications policies and procedures.Marketing: Develop and implement marketing strategies for the sector contributing to thecorporate marketing and communications plan. To this end, collaborate with graphic designers and photography and printing resources in the production of marketing material to promote the sector to future students while ensuring compliance with graphic standards.Web content management: Anticipate requirements and generate web content to best meet ongoing business needs while ensuring compliance with web, official language and accessibility standards and established policies. Develop and evaluate performance indicators for web usage and usability, and coordinate improvements to maximize the effectiveness of the sector\xe2\x80\x99s web sites.Knowledge, Experience and Skills:Essential Qualifications:Knowledge of communications principles normally acquired through a postsecondary degree in a related discipline or an equivalent combination of education and work experienceMinimum 3 years of demonstrated experience in a similar roleKey Competencies:PlanningInitiativeService excellenceTeamwork and cooperationOther Qualifications:Knowledge of web accessibility guidelines and experience in their applicationAdvanced knowledge of computer systems and software including graphic design and web applications, spreadsheets, databases, Internet and e-mailExperience giving presentations to large groups in both official languagesExperience in event planning and organizationExperience managing projectsStrong public relations, interpersonal and communication skillsStrong organizational skillsAbility and availability to occasionally travel outside of the city to facilitate recruitment activities, and to work outside of normal office hoursBilingualism \xe2\x80\x93 French and English (spoken and written)Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click to find out more.If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 \xe2\x80\x93 Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.

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