Job Description

Job Type: Employee

Duration in Months (for fixed-term jobs): N/A

Job Family: Finance (JF)

# of Open Positions: 1

Faculty/Service - Department: Travel and Expenses

Campus: Tabaret Hall

Union Affiliation: SSUO

Date Posted: septembre 14, 2023

Closing Date: septembre 25, 2023

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

Hours per week: 35

Salary Grade: SSUO Grade 07

Salary Range: $55 245,00 - $69 783,00

*This position may be eligible for a telework arrangement. Learn more about our telework guidelines

*2 available positions

Position purpose:

Reporting to the Associate-Supervisor, Travel and Expenses , responsible for administering one or more Travel and Expenses programs and ensures effective administration of the relevant systems used by eligible client groups in order to favor high user satisfaction.
Acts as a resource person to the university community to provide guidance on compliance, eligibility issues, guidelines, and ensure assistance with the relevant systems/tools.

In this role, your responsibilities will include:

• Administers Travel and Expenses programs including, but not limited to, the Professional Expenses Reimbursement (PER), the Tuition Fee Financial Support program, the Travel and Business Expenses Reimbursements program and acts as backup for the other programs.
• Reviews and approves all claims to ensure eligibility and compliance of expenditures with various university and granting agency policies, collective agreements and procedures before approving for payment.
• Performs financial activities such as data entry, advances, bookkeeping, record keeping, verification and reconciliation to support ongoing financial operations and expense reporting.
• Acts as an expert to analyze business processes by developing standard procedures and identifying maintenance updates to relevant system structures and configuration requirements.
• Acts as a resource person to the university community regarding compliance and eligibility issues, and provides guidance on corrective action in order to ensure the practical application of written policies and procedures.

What you will bring:

• Knowledge of administration and accounting principles normally acquired through postsecondary studies in a related discipline or an equivalent combination of education and work experience
• Knowledge of funding agency guidelines related to eligibility of expenses would constitute an asset
• Minimum 2 years of demonstrated experience in a similar role
• Experience in reconciliation of financial accounts
• Ability to apply and explain policies and procedures, legislative guidelines (e.g. CRA), insurance contracts and collective agreement.
• Knowledge of, and agility with computer configuration related to user accounts within integrated data systems and data verification processes and programs. Experience with a large-scale computerized integrated system an asset
• Knowledge of computer systems and software including financial systems, spreadsheets, databases, Internet and e-mail
• Experience in interpreting, explaining and applying policies and regulations
• Experience in producing reports
• Ability to produce high quality work under pressure while meeting strict deadlines
• Strong interpersonal and communication skills
• Strong organizational skills
• Bilingualism \xe2\x80\x93 French and English (spoken and written)

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click to find out more.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 \xe2\x80\x93 Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.

University of Ottawa