Job Description

attacks. In order to do so, you must have JavaScript enabled in your web browser otherwise this site will fail to work correctly for you. See details of your web browser for how to enable JavaScript.
Attention Safari users: This site requires cookies to function. Please click to accept the cookie. Cookies will be used strictly for the functioning of the site.
Toggle navigation
Job Details
Interior Services Administrative Assistant - (990068.1)
Share this job as a link in your status update to LinkedIn.
Organizational Unit
University of Victoria -> VP Finance and Operations -> Facilities Management
Location
University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)
Posting Close Date
15 December 2025
Please note that positions will close at 4 p.m. on the closing date.
FTE
1.0
Salary Grade
$4,363.00 - $4,525.00
Additional Posting Information:
Limited to internal applications
Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.
Classification
PB7
Hours of Work
Monday to Friday, 9:00 am - 5:00 pm
Employee Group:
CUPE 951 - Regular
# of Hires Needed
1
Category
Administrative and Support Services, Customer Service, Other
About this Opportunity
The University of Victoria is one of Victoria's largest employers and one of Canada's best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria's diverse academic programs, world-class research and commitment to civic engagement.
A willingness and ability to work any recognized shift, including weekends, is expected. From time to time, hours of work may be adjusted to suit operational needs.
Job Summary
As stewards of the campus, Facilities Management fosters and enriches an inviting and functional environment that welcomes and supports all who come here. Facilities Management's customers include Deans, departments, faculty, staff, and students. The department's branches work together to ensure a high standard of customer service delivery, as well as effective, efficient, and safe performance for the operation, development, and maintenance of campus buildings.
The Interior Services Administrative Assistant provides clerical and administrative support to the Manager, Interior Services. This role may also support other units under the purview of the Associate Director of Operations and Facilities Services. The position is an essential point of contact for departmental staff and acts as a liaison to the greater Facilities Management group as well as other central university service providers. The Administrative Assistant is responsible for assembling employee leave information and employment contracts, supporting the recruiting process, and providing general administrative duties including ordering supplies, file/database maintenance, and organizing internal meetings and events.
Job Requirements
Experience:
This position requires a level of education, training, and experience equivalent to two years' experience providing administrative support in a busy office environment, preferably within Facilities Management or a related industry.
Knowledge/Skills/Abilities:

• Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
• Ability to prioritize and manage time and tasks with attention to detail.
• Ability to problem solve by using judgement, independent thinking, and analysis.
• Ability to interpret policies and procedures.
• Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences.
• Experience composing business communications such as correspondence, memos, reports, and spreadsheets.
• Experience scheduling meetings and calendar coordination.
• Experience in maintaining confidential and sensitive information, including employee records.
• Experience with pre-planning, documenting, and recording meetings.
• Experience with event planning and coordination.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment.
• Proficiency with computer applications (i.e., MS Office Suite, databases, spreadsheets).
• Ability and willingness to learn new technologies and software's.

Specialized Knowledge/Education:

• Knowledge of Facilities Management Information System (FMIS) software, is an asset.
• Knowledge of Facilities Management processes and procedures, is an asset.
• Knowledge of UVic buildings and grounds, is an asset.

Territory Acknowledgement: We acknowledge and respect the L?k?????n (Songhees and X?seps?m/Esquimalt) Peoples on whose territory the university stands, and the L?k?????n and WSANE? Peoples whose historical relationships with the land continue to this day.
Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of .
Read our full equity statement here:
Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact:

Skills Required