Job Description

Position Title:

ASSET MANAGEMENT COORDINATOR

Reports to:

Manager, Capital Projects & Asset Management

Job Overview

Reporting to the Manager, Capital Projects & Asset Management, the Asset Management Coordinator supports the department in effectively managing and maintaining Haisla Nation Council's asset portfolio. The Asset Management Coordinator will be responsible for supporting the asset management program by maintaining the asset register, leading data entry, coordinating information requests, maintaining communication channels, organizing meetings, and supporting various aspects of capital projects and asset management.



This is an interim temporary role approximately 12 months, with potential for extension.

Organizational Status

The Haisla Nation is the band government of the Haisla people. Our mission is to build a powerful, prosperous and proud community, healthy in mind, body and spirit. We believe in building a strong and thriving community, with healthy and happy members and a sustained and prosperous environment. We are about 2023+ people, with approximately 700 living in Kitamaat Village. We have lived off the land and waters of our traditional territory for thousands of years, and it remains the focus of all we do.

Duties & Responsibilities

Supporting the expansion and maintenance of an asset management program in collaboration with the Manager, Capital Projects & Asset Management. Be the first point of contact for information requests, including asset records and communication material, as well as for contractors regarding invoicing and purchasing needs. Maintain a calendar of and set up meetings and events. Attend, document, and prepare meeting minutes as directed by the Manager, Capital Projects & Asset Management. Maintain the asset register by onboarding new assets, refining asset information to stay current, and working with other departments to catalogue assets. Schedule and track annual condition inspections. Maintain an efficient system for tracking and managing Nation assets, including equipment, vehicles, and technology; accurate enter and manage data within the asset management system. Liaise with PSD Citywide to ensure detailed implementation work is carried out effectively. Prepare and maintain workflows in the PSD Citywide system to ensure smooth processing of contractor invoices and purchases. Support the scoping of capital projects by assisting in the preparation of justification packages. Assist the Manager, Capital Projects & Asset Management in fulfilling ongoing and annual reporting obligations. Support file management and budget tracking. Ensure timely and accurate processing of financial transactions. Perform other related duties as requested.

Skills & Qualifications

Post-secondary diploma (1-3 years) in business administration, construction management, or a related field. 1 to 3 years of recent related experience. Experience working for a band government or Indigenous organization. Proficiency in PSD Citywide is a significant asset. Excellent interpersonal and communication skills, both verbal and written, with the ability to engage effectively with diverse stakeholders. Strong organizational and time management skills, with the ability to manage multiple projects and deadlines. Strong analytical and problem-solving abilities, with a focus on data-driven decision-making. Strong working knowledge of Microsoft Office (Excel, Word, PowerPoint) and various databases, search engines, and Outlook/email. Willingness and ability to learn new software programs. Ability to develop and cultivate funder and community partnerships and relationships. Satisfactory completion of criminal records check (with vulnerable sector screening if relevant).

Why Join Us?

We are proud to offer a

supportive and inclusive work environment

where your contributions make a meaningful impact. In addition to a competitive salary, we offer a comprehensive benefits package, including:


Extended health and dental coverage RRSP matching up to 5.5% 10 days of standard vacation 5 days of paid self-care days 10 days of paid sick leave 10 paid days during the Christmas office closure 5 days of other leave for personal matters (e.g., medical appointments or household emergencies) Professional development and training opportunities Employee assistance program (EAP) Cultural leave and wellness initiatives

Salary Range

: $30.35/hr - 37.49/hr

Position Type

: Full-time Temporary until incumbent returns.

Number of Openings:

1

Closing Date

: Will remain open until the position is filled.

While we sincerely appreciate all applications, only those candidates selected for an interview will be contacted.

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Experience

RequiredExperience working with or for a band government or Indigenous organization is a strong asset. 1 - 3 years: Recent, related experience in asset management, administration, or capital projects support.

PreferredStrong organizational and coordination skills, with experience managing multiple priorities and deadlines. Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and experience working with databases. Familiarity with PSD Citywide or similar asset management systems is preferred.
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Education

PreferredTechnical/other training or better in Business Administration or related field
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Behaviors

PreferredTeam Player: Works well as a member of a group Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well * Dedicated: Devoted to a task or purpose with loyalty or integrity