Job Description

About Stratford:

At Stratford, we believe better is possible, and it's our mission to help clients get there with better strategies, better processes, better technology, better intellectual property protection and better leadership. Our teams have years of practical business experience and deliver customized solutions that help clients realize value, achieve results and build enduring capabilities. Capabilities that leave our clients in better positions to thrive and contribute to the prosperity and vibrancy of their organizations, their teams and their communities.

At Stratford Group we support and celebrate diversity and inclusion. We believe an engaging and rewarding place to work is a direct outcome of having talented people from a diverse range of backgrounds and cultures. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.

Stratford Intellectual Property, a Division of Stratford Group, is seeking an administrative professional with IP experience to join our rapidly expanding IP Operations team on a 12 month contract with possibility of extension. This role will report into the Administrative Manager and will be based primarily from home with occasional requirements to be in office.

About You:

You are a detail-oriented IP Administrative Specialist with deep expertise in intellectual property administration across Canadian and U.S. jurisdictions. You are fast-paced, organized, and self-directed --someone who takes initiative and consistently delivers with precision; a problem solver who takes initiative to identify discrepancies and uphold quality assurance. You bring a strategic mindset and resourcefulness to your work, easily grasping complex situations and adapting quickly to new challenges.

You are seeking flexibility in your roles and responsibilities. You crave variety in your work and the opportunity to build your own adventure. You're comfortable working independently and collaboratively. You have a proven ability to manage patent and trademark filings, monitor deadlines, liaise with inventors and counsel, and coordinate across teams. You communicate clearly and effectively, both in writing and in conversation, and you're proficient in tools like MS Office 365 and IP Management Systems.

If you're ready for a role that values your independence, your drive, and your desire to keep learning, Stratford Group is the place to accelerate your career. Here, you'll work with experienced professionals, expand your capabilities, and take ownership of your journey.

What You Will Do and The Value You Will Add:

Drawing on your IP administration experience, you will be a part of the Stratford Intellectual Property team delivering support to clients by assisting with the implementation and operations of their IP strategies and assets.

Key Responsibilities:

Preparing and organizing patent, trademark, and industrial design patent applications for filing in Canada and U.S. Preparing and organizing PCT patent application documents for filing in Canada and the U.S., including but not limited to Information Disclosure Statements, Assignments, Declarations, Power of Attorney documents formal patent drawings, Petitions, PCT Requests, Requests for National Entry Processing, docketing PTO correspondence and monitoring IP deadlines Reviewing and reporting official correspondence to clients Liaising with clients, inventors and outside counsel during drafting and prosecution of Canadian, U.S. and foreign patent applications Review and file patent and trademark office action responses at CIPO and the USPTO. Preparing documents for Request for the Global Patent Prosecution Highway (GPPH) Managing payment of maintenance fees and renewals at CIPO and the USPTO, and coordinating with annuity service for foreign jurisdictions. Maintain a proactive approach to quality assurance by identifying and correcting errors or discrepancies. Coordinating among cross-functional teams

Required Experience:

5+ years of U.S., Canadian and International intellectual property administration () Experience with a variety of IP Management Software (FoundationIP) and Patent Office web services Paper-free office

Skills And Attributes for Success:

Action-oriented, self-starter Highly collaborative Strong analytical skills Follow through and ability to produce high quality, polished output Exhibits business acumen Ability to build trusting relationships Customer focused Ability to manage multiple objectives Responsible and deadline oriented Strong communication skills (written and verbal) Very comfortable being part of a team; willing to play a variety of roles is needed and especially have fun!

The Pay-off:

As a Stratford Intellectual Property Administrative Specialist, you'll become part of a forward-thinking team that values specialized knowledge and nurtures professional development. We empower our people with the freedom to manage meaningful projects, encouraging initiative and ownership. Our workplace thrives on variety, each day presents new challenges and opportunities for you to expand your expertise. Collaboration with skilled colleagues and clients enhances the work experience, while ongoing learning keeps you at the forefront of evolving legal and technological landscapes. Leadership opportunities abound, providing fulfillment as you help shape our processes and guide others. If you're looking for a career where you can have a real impact and continue to progress, Stratford is the ideal environment.



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