Job Description

(Internal Title: Proposal Specialist) + Support the Proposal Manager, Business Line Capture Managers, and other team members to coordinate proposal management activities and efforts to deliver high-quality bid submissions across various business lines, primarily Rail & Transit & Infrastructure, Housing & Buildings, and Energy & Resourcing
+ Coordinate the proposal strategy development, production of proposals and presentations, and leadership through the stages of the company Pursuits Process
+ Facilitate the proposal reviews to ensure the bid team stays on schedule, managing bid work-back schedules and task lists, and following up with bid team members on outstanding actions
+ Support proposal quality assurance and control efforts, working with the Proposal Manager to deliver a high-quality and compliant bid submission, aligned with all Requests for Proposal Requirements
+ Coordinate and communicate with internal and external technical and consultant staff to foster ongoing development and coordination of documents
+ Work with the Proposal Manager to synthesize proposal materials into the final client-ready bid package (proposal production)
+ Support the development and assurance of proposal style guides and consistency of our proposal material
+ Provide creative support for the design and production of targeted proposal documents
+ Maintain continuous improvement of the company digital proposal content library or knowledge hub by working with Subject Matter Experts and pursuits team leads in updating content (i.e., project 'cut sheets', past performance citations, resumes, methodologies, win themes)
+ Work collaboratively with the assigned Capture Managers and Subject Matter Experts to develop and maintain project profiles, cut sheets, and key personnel CVs
+ Support the documentation of lessons learned, working with the Proposal Manager and Director of Project Pursuits to share best practices and lessons learned across all company business lines
+ Lead the development of high-quality proposal templates (InDesign and Word) following the company's branding standards
+ Complete any tasks assigned by the Proposal Manager in an efficient and timely manner

Onsite at delivery center

: You will be onsite at our delivery center for the majority of your work hours. + With all our roles, there is some in-person time for collaboration, learning and building relationships with clients, peers, leaders and communities. As an employer, we will be as flexible as possible to support your specific work/life needs.



Minimum of 2 years of experience in proposal and bid coordination Diploma or Bachelor's degree in Business, Marketing, Arts, Graphic Design or equivalent Keen eye for detail and adept problem-solving abilities Must have demonstrated experience relaying and receiving information (written and verbal) Equipped to work independently and as part of a team Great communication skills and ability to prepare and facilitate meetings to achieve intended outcomes Working knowledge of Microsoft Office (Desktop Applications, SharePoint, Teams, Power BI)

BONUS POINTS IF YOU HAVE:

Experience in the engineering or business consulting industry is an asset Extensive capability in coordinating both Canadian and US public sector proposals is an asset Proficient in using the Adobe Suite (InDesign, Photoshop) as well as Visio, PowerPoint, and other software Advanced skills in digital collaboration tools such as MS Teams, Office 365, and SharePoint Exceptional people skills and ability to communicate effectively with various levels of stakeholders Readiness to continue professional development to keep abreast of emerging technologies and knowledge, and working collaboratively with the technical teams to develop solution-oriented and quality proposal narratives and content Ability to arrange priorities and escalate competing risks to meet deadlines with minimum input from leadership Keen eye for detail and adept problem-solving abilities Must have demonstrated experience relaying and receiving information (written and verbal) * Expert ability to work collaboratively and independently in a structured, disciplined, technology-driven environment