Job Description

Job Posting

Halifax Regional Municipality (HRM) is inviting applications for the permanent, full-time position of Information Access & Privacy Administrator within the Access & Privacy team.



Halifax Regional Municipality (HRM) is committed to reflecting the community it serves and recognizing Diversity and Inclusion as one of the Municipality's core values. We have an Employment Equity Policy & we welcome applications from African Nova Scotians & Other Racially Visible Persons, Women in occupations or positions where they are underrepresented in the workforce, Indigenous/Aboriginal People, Persons with Disabilities and 2SLGBTQ+ Persons. Applicants are encouraged to self-identify on their electronic application.



As a key player on the Access & Privacy team, the Access & Privacy Administrator coordinates the complete application process as outlined in Part XX, Freedom of Information & Protection of Privacy (FOIPOP), of the Municipal Government Act. The Access & Privacy Administrator works with external clients and internal staff, in compliance with legislation and policy, to deliver responses to requests for information held by Halifax Regional Municipality.

DUTIES & RESPONSIBILITIES:

Assists applicants to exercise their access to information rights by consulting and/or negotiating with them to better define, clarify, or narrow requests Consults/negotiates with third parties and private individuals regarding their rights under the Act. Processes all access applications and manages all requests by monitoring time- lines, working closely with Business Units to secure all responsive records, preparing fee estimates in accordance with the legislative requirements and dealing with applicants. Interprets the legislation, research relevant cases, extensively reviews the responsive records, consults with Business Units on disclosure and makes recommendations on disclosure to the Information Access Program Lead. Research trends and cases in other jurisdictions on applications/ reviews of similar matter and provides background for written or oral representation defending the municipality's position on access. In consultation with the Information Access Program Lead, provides advice to Business Units regarding FOIPOP and other access and privacy matters. Research, analyses, and identifies policy issues regarding access and privacy to ensure compliance with the legislation and access and privacy best practices. In cooperation with Business Units, assists in identifying records which can be provided through routine access. Assists the Information Access Program Lead and the Chief Privacy Officer/Manager of Access & Privacy in developing policies, procedures and best practices. Assists the Information Access Program Lead in developing and delivering all training and education programs regarding access and privacy to staff, management, and elected officials Prepares and develops written communication/ information bulletins, messages, notices and newsletters on access and privacy matters.

QUALIFICATIONS:

Education & Experience:

A Bachelor's Degree in information management, records management, public administration, business administration or related discipline Formalized training in access and privacy and/ or recognized certification in information access & privacy, such as CIPP/C 5 years' experience in a policy/legislative/regulatory framework including: + Experience in an access and privacy office with the management of an access and privacy program
+ Experience in interpreting legislation and regulations
+ Experience in investigation, research and analysis, and policy writing
+ Experience in international privacy standards and principles

Technical / Job Specific Knowledge and Abilities:

Strong understanding of risk management skills Well-developed research and analytical skills Experience in working within strict deadlines and guidelines in a complex and changing high-pressure work environment Strong communication and interpersonal skills Demonstrated problem solving and multi-tasking skills Must be able to keep accurate and well-documented records Must be able to deal effectively with the public and elected officials Thorough demonstrated knowledge of municipal government and the services provided Demonstrated planning, facilitating and negotiating skills Sound judgement and high regard for confidentiality as the Access & Privacy Administrator deals frequently with sensitive, confidential and personal information issues where both the confidentiality and the sensitivity of the records must be balanced with other obligations under the Act Demonstrated ability to effectively develop and rollout training and education program

An equivalent combination of education and experience may be considered. Applicants relying on education and experience equivalencies must clearly demonstrate such equivalencies in their application.

Security Clearance Requirements

: Before an offer is made the top candidate will be required to complete the background & security clearance process. You will be given a security & background booklet to complete and return to Human Resources. The results of the Background & Security screening are confidential and only a pass or fail result is released to Human Resources. You will be thoroughly investigated to determine your suitability to meet security clearance requirements. Your references and previous employers may be contacted, and family and friends may be contacted and/or visited during this stage.

Please note

: Testing may be conducted as a component of the selection process to assess technical and job specific knowledge. Candidates, who are selected for testing, may be tested in a group setting, scheduled at the employer's discretion.

COMPETENCIES

: Analytical Thinking, Communications, Customer Service, Decision Making, Organizational Awareness, Risk Management, Teamwork and Cooperation, Values and Ethics and Valuing Diversity

WORK STATUS:

Permanent, full time

HOURS OF WORK:

Monday to Friday, 8:30 am to 4:30 pm, 35 hours per week. Flex options to work outside of these hours and hybrid may be available.

SALARY:

Non-Union Level 5, $66,830 - $86,490. Salary will be determined based on relevant experience and qualifications related to the specified pay band and job. Placement above the midpoint of the pay band is typically reserved for candidates who significantly exceed the minimum qualifications, such as those with exceptional experience, specialized skills, or demonstrated achievements relevant to the role. This ensures fair and consistent compensation practices across the organization.

WORK LOCATION:

7th Floor Duke Tower - 5251 Duke Street, Halifax

CLOSING DATE

: Applications will be received up to 11:59 PM on Tuesday, October 21, 2025.

Please note:

We thank all applicants for their interest in this position. Only those applicants selected for interview/testing will be contacted.



To ensure a fair and equitable hiring process, candidates are expected to complete all parts of the recruitment process, including assessments, assignments, and interviews independently and without the use of artificial intelligence (AI) tools or other forms of external assistance. The use of AI to complete any component of the hiring process is not permitted and may result in disqualification from consideration.



During the recruitment process, applicants have the right to request an accommodation. Applicants invited to participate in an assessment process (such as interview or testing) and who require an accommodation, should discuss their needs with the Talent Acquisition Advisor when invited to the assessment process. For more information on our accommodation process please click on the link: Accommodations | Hiring | Employment | Halifax



(Position #78640319)