Job Description

We are only interested in positive people who bring compassion and energy to the workplace. You must be a glass half-full personality with a get it done attitude. The ideal candidates must be able to handle constructive criticism and mentoring to learn and advance quickly.A competitive compensation package, including benefits and training opportunities will be provided.www.dmsolving.comResponsibilities:

• Providing legal administrative support, service and expertise to staff and clients
• Managing schedules, appointments and meetings
• Liaising with business vendors
• Maintaining and updating Corporate website and social media
• Preparing, reviewing and arranging for execution of legal of documents
• Faxes - monitor incoming and outgoing faxes; send faxes
• Couriers - coordinate, prepare and administer incoming and outgoing couriers
• Scan packages and files; photocopying and printing
• Maintain office supplies
• Coordinate file opening (physical file preparation; electronic file opening)
• Manage email distributions - newsletters, invitations, special events, etc.
• Catering arrangements as required
• Audit / conflicts
• Make travel arrangements as required
• General filing; organization of files
• Monitor and follow up on applications in progress
• Check status of applications in process at Citizenship and Immigration Canada & U.S.
• Organize a high volume of files and dates and status lists
• Preparing bank deposits and receipt of payments
• Entering expiry dates in accordance to clients permit
• Opening/ closing and updating files
• Obtain copies of work permit once the client has received their work permit
• Basic accounts receivable knowledge
• Review/ edit application forms for Lawyers/Paralegals
• Prepare, review and arrange for execution of legal documents
• Researching and maintaining up-to-date knowledge of the changing immigration laws, regulations and policies
• Google Analytics Reports
• Reconciling courier invoices
• special projects and client campaigns or client research and intel

Qualifications:

• Experience corresponding with government officials and border officers
• Demonstrated superior oral and written communication skills
• Demonstrated keen attention to detail, with an ability to effectively manage constraints and competing priorities
• Demonstrated ability to complete multiple tasks on initiatives of varying complexity
• Excellent intrapersonal skills (self-awareness, self-management), able to exercise sound judgment
• Ability to be adaptable, flexible and work under pressure in an environment of changing priorities and multiple deadlines.
• Ability to work cooperatively in a supportive team atmosphere
• Proficiency in Word, Outlook, PowerPoint and Excel
• Experience working with CLIO and/or QuickBooks Online is preferred
• Accuracy in data entry and in entering limitations and next step dates; and
• Working independently while reporting directly to supervising lawyers, and taking instructions from other team members

Job Types: Full-time, PermanentSalary: $52,954.15-$65,295.52 per yearBenefits:

• Company events
• Dental care
• Disability insurance
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Vision care
• Wellness program

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus pay

Work Location: In person