Human Resources Specialist

Montreal, QC, Canada

Job Description

Position Overview:
The HR Specialist will be based in our Montreal office and report to the Americas HR Manager. They will provide support all offices in the region and be part of a global HR team. They will be responsible for providing day-to-day HR administrative support and coordinating the onboarding experience for new hires. This role ensures accuracy in HR documentation, maintains compliance with company policies, and creates a smooth transition for employees joining the organization.
Administrative Support:

  • Maintain and update employee records in the HRIS system and personnel files.
  • Support HR reporting and data entry.
  • Manage regional email inbox and respond to routine employee inquiries within agreed to SLAs.
  • File, organize and archive HR documentation for Compliance and audit readiness.
  • Audit data on a regular basis to ensure accuracy.
Onboarding:
  • Coordinate pre-boarding tasks including required documentation, background checks, and system access.
  • Facilitate orientation sessions to introduce company policies, culture, and resources.
  • Ensure new hires complete all required paperwork.
  • Collaborate with Office Management and IT to ensure workstations, tools, and accounts are ready for new employees.
  • Monitor the onboarding process and gather feedback for continuous improvement.
Projects and Special tasks:
  • Support in Statutory and internal audits.
  • Support on tax credit returns
  • Prepare and control the process notes, procedure documents, policies, etc.
  • Participate in global projects where needed.
  • Any other tasks assigned by the HR manager or Head of HR.
Required Qualifications
  • Bachelor's degree or equivalent with a minimum of 2 years' Specialist experience
  • Strong prioritization and time management skills.
  • Self-motivated and disciplined individual with analytical skills.
  • Effective communication, relationship-building, and responsiveness to stakeholders are vital
  • Excellent written and verbal skills, including strong presentation skills.
  • Proficiency with Microsoft Excel, Word, Access, and PowerPoint.
  • Experience with Workday (ideal but not required).

Skills Required

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Job Detail

  • Job Id
    JD2809872
  • Industry
    Not mentioned
  • Total Positions
    1
  • Job Type:
    Full Time
  • Salary:
    Not mentioned
  • Employment Status
    Permanent
  • Job Location
    Montreal, QC, Canada
  • Education
    Not mentioned