Job Description

Overview
HUMAN RESOURCES SPECIALIST
POSITION SUMMARY
We are seeking a Human Resources Specialist to provide comprehensive support across the full employee lifecycle. In this role, you will manage employment and contractor processes, support audit and compliance requirements, coordinate international mobility programs, and contribute to an exceptional HR service experience. The ideal candidate is organized, adaptable, and dedicated to ensuring efficient and effective HR operations. If you excel at building relationships, providing comprehensive support, and driving operational excellence, we want to hear from you.
Primary Location: ?Markham, ON?
Work Model: ?Hybrid?
Employment Type: ?Permanent Full-Time?
Vacancy Status: ?Existing?
Compensation Range: $50,000.00 - $60,000.00
RESPONSIBILITIES:

• Prepare, present, negotiate, and maintain employment, contractor, and agency worker offers

• Facilitate the full contract lifecycle, including renewals and contractual changes for contingent workers

• Provide guidance on contractor rate history, payment structures, and negotiation strategies to ensure company and market alignment

• Develop, implement, and continually optimize HR policies and procedures to ensure compliance with applicable Canadian and American employment legislation and industry best practices

• Process client or project onboarding requirements, including assistance with RFP documentation and coordination of personnel security clearances

• Support HR-related components of internal and external audits (e.g., SOC 2, ISO 27001, wage and vacancy surveys)

• Administer the Temporary Foreign Worker Program, ensuring seamless end-to-end support for both existing employees and new employees requiring work authorization

• Coordinate and support applications for employee relocations to the U.S. or ongoing legal status requirements in America

• Write and review Adastra resumes:

• Review CVs for quality control and alignment with job descriptions

• Create new resumes and update existing ones for client submissions

• Collaborate with Adastra Group in all areas relevant to your job duties

• Support company growth and related projects

• Conduct HR research and support other HR initiatives as needed

• Assist the HR team with hosting company events

• Continuously engage with staff:

• Educate and promote our programs

• Ensure staff are engaged and supported and solicit feedback

• Offer support or direct staff to appropriate resources

QUALIFICATIONS, SKILLS & EXPERIENCE:

• Bachelor's degree in Human Resources, Business Administration, or a related field (preferred)

• Minimum 2+ years of experience in HR Operations or a similar role

• Proficiency in Microsoft Office Suite (Excel, Outlook, Word) at an intermediate to advanced level

• Hands-on experience with SAP SuccessFactors Employee Central

• Canadian citizenship or permanent residency, with at least 5 years of verifiable work history (required for security clearance)

• Excellent written and verbal communication skills

• Strong analytical and problem-solving abilities, with keen attention to detail

• Ability to build strong interpersonal relationships across all levels of the organization

• Highly adaptable, organized, and able to manage multiple priorities in a fast-paced environment

• Proactive, energetic, and able to thrive both independently and in a team setting

NICE TO HAVE:

• Experience in the Technology, Data, or Analytics sectors

• Regulated Canadian Immigration Consultant (RCIC) designation through the College of Immigration and Citizenship Consultants (CICC)

• Knowledge or experience with U.S. HR operations (recruitment, onboarding, benefits, employment law)

• Joint Health & Safety Committee (JHSC) Certification

• First Aid Certification

ABOUT ADASTRA
Adastra is a global leader in AI and data-driven transformation, helping organizations lead with artificial intelligence--responsibly, strategically, and at scale. With over 25 years of experience, Adastra empowers enterprise clients to unlock business value through data innovation, operational excellence, and smart customer engagement.
Trusted by some of the world's most prominent brands, Adastra delivers end-to-end solutions grounded in thoughtful strategy, robust governance, and deep technical expertise. From defining vision to ensuring execution, Adastra guides organizations through every stage of their AI, data and cloud journey--building future-ready capabilities and delivering measurable, lasting impact.
Adastra serves clients across key industries including financial services, automotive, manufacturing, technology, media and telecom (TMT), healthcare, retail, and professional services. The company employs more than 2,000 professionals across North America, Europe, and Asia.
WHAT WE OFFER

• Opportunity for advancement and career progression

• Competitive compensation package

• Comprehensive benefits plan

• Successful referral program

• The opportunity to work with one of Canada's 50 Best Managed Companies

• Satisfaction of working for a reputable company

• A flexible, dynamic, and diverse workplace

EQUAL OPPORTUNITY EMPLOYER
In our commitment to promote fair and equitable treatment of all employees and applicants, Adastra Corporation provides equal employment opportunities for all individuals regardless of age, sex, disability, race, ethnic origin, citizenship, creed, sexual orientation, marital status, or any other ground as described in the Ontario Human Rights Code. In addition, accommodation will be provided during the hiring process. Adastra Corporation's implementation and support of employment initiatives, encourage diversified labour force participation and equal access to opportunities based on merit and performance.
AI Usage - Our hiring process includes the use of AI-enabled tools to screen applications (e.g., keyword matching, qualification ranking). A human recruiter reviews all AI-generated shortlists to make informed hiring decisions.
There has been an increased instance of fraudulent job offers coming from people posing as Adastra HR employees. Please note that Adastra will never request fees as part of our recruiting process and any emails sent to you that are not from '@adastragrp.com' or '@talent.icims.com' are fraudulent. All employment offers are sent via DocuSign and if you receive an employment offer from a suspicious email and not via DocuSign, it is fraudulent.
Contact careers@adastragrp.com to inquire about jobs at Adastra, to report a suspicious request for money or personal information from external websites or suspicious employment offers.

Skills Required