Job Description

Nature & Scope ? Your Role at Roots
The HR Coordinator will act an integral member of the Human Resources Team. Reporting to the Sr. Director, Human Resources, the individual will collaborate across the business to support the HR Business Partners. The ideal candidate plays a critical administrative and coordination role within the Human Resources team to provide comprehensive administrative and operational support. The ideal candidate will bring generalist experience, exceptional organizational and communication skills, and a strong ability to manage multiple administrative functions across HR initiatives, calendars, reporting, and employee support
Key Responsibilities ? How You'll Make an Impact

• Manage the HR mailbox and triage employee inquiries, redirecting or escalating as appropriate.
• Coordinate and maintain the master HR calendar including deadlines, events, milestones, and meetings.
• Track and process all HR-related expenses; manage the department's budget and provide GL updates as needed.
• Maintain and update employee records (e.g., personnel files, HRIS entries, changes in status).
• Prepare HR-related documents and correspondence, including employment contracts, termination letters, and verification letters.
• Support document control processes including maintaining version control for all HR policies and procedures.
• Develop proficiency in Dayforce and provide support on modules such as onboarding, employee data maintenance, and reporting.
• Prepare recurring and ad hoc HR analytics and reports (e.g., turnover, vacancies, LOAs, vacation, org charts).
• Support audits and compliance tracking as needed (training, H&S documentation, etc.).
• Coordinate candidate interview schedules and follow-ups with hiring managers.
• Assist in the planning and execution of recruiting events or job fairs.
• Support new hire onboarding logistics (e.g., IT tickets, welcome packages, orientation scheduling).
• Administer and track employee recognition programs and Years of Service patches.
• Support planning and execution of employee engagement activities and townhalls.
• Support H&S program implementation and recordkeeping in coordination with HRBP
• Maintain H&S documentation and minutes; assist with incident reporting and monthly audits.

Qualifications & Experience ? The Skills You Bring

• 1+ years' experience supporting an HR department, preferably in a retail organization.
• Post-secondary education in Human Resources, Business Administration or a related field.
• Working knowledge of HRIS systems; experience with Ceridian Dayforce strongly preferred.
• Proficient in Microsoft Office (Excel, Outlook, Word, PowerPoint).
• Excellent written and verbal communication skills.
• Strong administrative and time management skills.
• Detail-oriented with a high level of accuracy.
• Ability to maintain confidentiality and handle sensitive data.
• Strong interpersonal and customer service mindset.

Skills Required