Job Description

As an industry leader, we are looking for someone who strives for excellence, likes to be challenged, is change-oriented, and thrives in a hardworking, fast-paced work environment.

Title: Human Resources Assistant
Reports To: Human Resources Management Team
Job Summary & Impact:
The HR Administrative Assistant's function is to provide support to the HR team who are responsible for the company's HRIS, recruitment, retention, performance management, education and training, etc. The position has a direct impact on the company's culture, finances, morale and the health and safety of the entire team. Key responsibilities include updating the HRIS, composing employee reviews, personnel filing, assisting with preparation for events/giveaways, and more. Like all Para Space career opportunities, there is room to grow in this position while making a positive impact!
Company Summary:
Since August 1, 1979, Para Space Landscaping is a multiple award-winning leader in the Canadian landscape industry. We have been built on care for those we work for and those who work here. Our comprehensive and proactive services include maintenance, installation, irrigation, and plant health care.

• Living Wage Certified Employer
• Voted One of the Best Landscaping Companies to Work for in North America
• Voted On of the Best Places to Work for Women in North America
• National Landscape Award of Excellence
• BC Landscape Award of Excellence
• Consumer Choice Award - Best Landscaping Company in Vancouver
• Healthy Workplace Award
• Green for Life Award (Granville Island, Langley Memorial Hospital)
• Planet Environmental Improvement Award
• Finalist in The City of Burnaby's Business Awards for Healthy, Diverse and Inclusive Workplace and Business of the Year Categories

OUR MISSION

• Enhancing the environment with reliable, high quality landscape services
• Cultivating lasting relationships with our clients and team
• Leading our industry with integrity and innovation

OUR VISION

• Being recognized as the best and getting there with the best

OUR VALUES

• Fulfil our client's high expectations with high performance
• Embody the essence of teamwork
• Creating a meaningful impact in everything we do

Duties and Responsibilities:

• Review and track daily personnel reports and ensure a smooth onboarding process of new employees within their first 3 months
• Update skills tracker daily
• Promote education and in-house education through proactive communication directly with our team
• Assistance with seminar organization and preparation
• Monitoring attendance to assist payroll completion (tracking lates and absentees)
• Assisting with orientation administration
• Assisting with onboarding and offboarding administration
• Set up and assisting with seasonal workshops
• Representing the company at job fairs by engaging the public and promoting the company brand and careers in a positive outgoing manner
• Attend and assist in coordinating company events which is a huge part of the Para Space culture and retention
• Weekly attendance of our Monday morning leadership meeting
• Vacation preparation and organization
• Compile performance letters (start, 3 months, 6 months, semi-annual, annual)
• Create 360 reviews for leadership team to ensure feedback is provided for improvement
• You may be involved with other miscellaneous tasks/projects as required
• Cross training on all HR related administrative duties will be required
• Opportunities for growth within role for the right candidate

• Deliver in person feedback and performance reviews on site and in the field as part of regular duties
• Provide coaching and support to leaders on giving feedback, performance conversations, and development planning
• Monitor performance data and analyze trends to identify strengths, gaps, and opportunities
• Collaborate with the L&D and Culture teams to ensure performance ties into broader people initiatives
• And more...

General:

• Work cooperatively to foster a harmonious working relationship with all co-workers
• You would be responsible for completing reports and other paperwork as associated with these projects and as assigned.
• You would be required to complete weekly task lists and schedules and would have weekly meetings with your manager
• You would be required to report to your manager an EDR (end of day report) outlining all the tasks and hours spent for the day
• You are encouraged to participate in ad hoc managerial committees whose purpose is to advance our company
• You will be required to give and receive constructive feedback on a regular basis and in a professional manner
• Successful candidates must be comfortable with being challenged and going above and beyond to serve our staff and clients

Qualifications:

• Ability to maintain confidentiality
• Organized
• Diligent
• Thorough and detail oriented
• Excellent time management
• Solution oriented
• Punctual, trustworthy and reliable
• Excellent interpersonal, written and verbal English communication skills
• Strong business correspondence writing skills
• Ability to multitask and work in a fast-paced environment, and deliver timely results
• Open to constructive feedback on a regular basis
• Ability to give constructive feedback on a regular basis
• Positive and professional team attitude
• Mindset for success
• Ability to strike the balance between supporting the team and achieving business objectives
• Flexible availability (evening and weekend work as required)
• Valid Class 5 or 7 BC Driver's License
• Personal vehicle
• Bachelor's degree preferred
• Previous customer service and administrative experience required
• Proficient with MS Office software (Word, Outlook, Excel, PowerPoint) and Google Drive
• Experience with an HRIS (BambooHR) an asset

Compensation, Work Environment & Perks:

• Full-Time Monday to Friday 8:00am to 5:00pm (evenings and weekends as required to attend company and fulfill recruitment needs)
• Office space at the head office but expected to work in field to see staff on occasion
• Competitive wages
• 4% paid vacation
• Education and tuition sponsorship
• Professional development and growth opportunities
• Free in-house seminar program
• Extended health care
• 100% prescription drugs
• Dental care (100% basic coverage, 60% major coverage, annual max of $3500)
• Vision care ($700 every two years)
• Paramedical ($1000 per category per year)
• Travel insurance
• Registered retirement savings plan (RRSP)
• Employee assistance program

Join the growing green industry! Para Space preserves the beauty and function of landscapes, along with providing positive environmental benefits to the communities we live and work in. Some of our famous job sites include Granville Island and Guildford Town Centre!
Please note, this position will require you to work in the field on crew periodically throughout the year to gain experience and a full understanding of what the landscaping role entails.
We would have quarterly meetings to discuss performance and advancement opportunities. We would have annual performance reviews to discuss wages. Increases would be dependent on your performance, responsibilities, and workload. This is an entry level position with opportunity to grow and advance over time on a great team!

Skills Required