Job Description

The Human Resources Administrative Assistant provides essential administrative support to the Human Resources Department, assisting with employee data management, benefits administration, onboarding, payroll coordination, reporting, and supporting the Director. The ideal candidate is organized, detail-oriented, and handles confidential and time-sensitive information with professionalism and discretion.

ROLE

Provide onsite administrative support to the HR Department, including calendar management, meeting coordination, and documentation Maintain accurate employee records by entering and updating data in the HRIS, including benefits and pension enrollments Conduct quarterly benefit billing audits to ensure data accuracy and compliance Support the onboarding process by processing new hires, coordinating onboarding activities, and assisting new hires Assist with payroll preparation by accurately recording employee hours and ensuring timely processing Manage electronic and paper filing systems, ensuring confidentiality and accessibility of HR documents Provide direct administrative support to the HR Director, including scheduling, correspondence, and handling inquiries Prepare HR reports, union seniority lists, and employee communications using HRIS tools and mail merges Performs other duties as required

EDUCATION, EXPERIENCE & QUALIFICATIONS

Post secondary diploma/degree/certificate in office administration or related field required 1-2 years related administrative experience in an office environment Experience with Outlook, Excel, Word, PowerPoint including developing spreadsheets, mail merges, etc. Familiar with MS Teams, Zoom, etc. Detail-oriented, able to exercise independent judgement, with strong problem-solving skills

ADDITIONAL PERKS AT MAHC

Extended health benefits (Permanent Full-Time only) Enrolment in the Healthcare of Ontario Pension Plan (HOOPP) Collaborative and supportive team environment

ADDITIONAL INFORMATION

Location:

Multi-Site, working on site at both the South Muskoka Memorial Hospital (SMMH) located in Bracebridge and Huntsville District Memorial Hospital (HDMH) located in Huntsville. Applicants must reside within 125km of one of our hospital campuses or be willing to relocate prior to starting. *Exceptions will be considered on a case-by-case basis

Hours of Work:

Regular hours of work are 8:00 am - 4:00 pm. Shifts and hours may change according to departmental requirements per the collective agreement.

Recruitment Process

Submit your cover letter and resume together as either a PDF or Word document(s) to this posting by 11:59 pm on the closing date.

Please Note:

Applicants must submit their application through this posting listed to be considered. Email and paper submissions will not be accepted unless otherwise indicated.


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We thank all applicants for their interest in this opportunity. As much as we would like to reach out to every applicant, please note that only those selected for an interview will be contacted. Selection will be based on skills, abilities, experiences, and qualifications. MAHC reserves the right to conduct interview(s) or other applicable testing where required.

Conditions of employment for external hires includes;

Proof of immunization and vaccination records to the Hospital's Occupational Health and Safety department Legal entitlement to work in Canada Satisfactory Criminal Record & Judicial Matters Check/Satisfactory Criminal Record and Vulnerable Sector Check

Our organization:

MAHC is committed to a selection process and work environment that is inclusive and barrier-free. We encourage applicants from all equity-deserving groups, including but not limited to, individuals who identify as Indigenous, racialized, seniors, persons living with disabilities, women, and those who identify as 2SLGBTQ+.

Accommodation

will be provided in accordance with the Ontario Human Rights Code. If you have accommodation needs for attendance at the interview, please advise us at time of the interview being scheduled

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