Job Description

Job Category: Human Resources
:
This position is a part of the Non-Academic Staff Association (NASA).
This position offers a .
Location - This role is hybrid with a mix of remote and in-person work at Enterprise Square.
Are you passionate about working in a collaborative environment, committed to service excellence, and have a strong background in Human Resource processes? If so, the role of HRIS Administrator could be an excellent opportunity for you.
Reporting to the Team Lead, Workforce Administration, the HRIS Administrator plays a key role in supporting the accurate and timely administration of employee lifecycle transactions. This position works collaboratively with the Employment Services and Payroll teams to ensure seamless processing of HR data.
The HRIS Administrator is responsible for processing electronic forms (eForms), Pay Action Forms, and other employee lifecycle requests. This includes verifying and maintaining accurate employee data and documentation within the PeopleSoft Human Capital Management (HCM) system. Attention to detail, a commitment to data integrity, and effective communication are essential to ensure compliance and support operational efficiency.
Responsibilities:

• Maintains HR data integrity and ensures confidentiality of employee information.
• Enters data for union and excluded employees, following Collective Agreements and internal procedures.
• Ensures transactions are accurate, compliant, and supported by required documentation.
• Performs data audits, correcting discrepancies to ensure completeness, consistency, and accuracy in PeopleSoft HCM.
• Creates and maintains position data records.
• Manages performance increment and probation notification processes.
• Reviews, monitors, and addresses exception reports.
• Supports HCM system updates and enhancements by providing business knowledge and participating in testing.
• Advises department administrators, supervisors, Shared Services HR staff
• Documents HR transaction procedures in PeopleSoft using flowcharts, screenshots, and step-by-step instructions.
• Collaborates with HR teams to ensure timely job transaction processing.

Qualifications:

• Postsecondary diploma in Human Resources, Accounting, or related field.
• Minimum two years' experience in a large organization, preferably post-secondary, with hands-on experience using an enterprise management system (PeopleSoft HCM or similar).
• Strong knowledge of provincial and Canadian legislation, collective agreements, and handbooks.
• Proficient in PeopleSoft HCM or other Human Capital Management systems.
• Exceptional client service skills, focused on understanding and exceeding client needs.
• Excellent verbal and written communication skills for providing constructive feedback and addressing concerns.
• Experience managing high-volume transactions under tight deadlines and competing priorities.
• Collaborative team player, working effectively with diverse groups to achieve results.
• Creative problem solver, offering clear and detailed solutions.

About Us:
The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Metis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community.
The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.
Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. .
At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.
We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.
All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms-physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.
The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Metis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.
L'Universite de l'Alberta s'engage a creer une communaute universitaire ou chaque personne se sent valorisee, ou les obstacles a la reussite sont elimines et ou des connexions enrichissantes peuvent se developper. Nous accueillons les demandes de toutes les personnes qualifiees. Nous encourageons les femmes; Premieres nations, Metis et Inuits; membres des groupes minoritaires visibles; personnes handicapees; personnes ayant une orientation sexuelle ou une identite et une expression sexospecifique; et tous ceux qui peuvent contribuer a la diversification des idees et a l'universite a postuler.
About the Team:
is a close-knit community of smart, approachable people who collaborate, exchange knowledge and identify solutions. Our team of experts problem-solves by collaborating with Centres of Expertise (centres providing strategic expertise and specialized services in specific functional areas), faculty and staff in order to see the whole end-to-end process and find a solution that works for the entire community. We provide advice, guidance and leadership in process, quality and accuracy.
Shared Services is a highly educated, integrated team that provides service excellence in delivering and innovating the diverse catalogue of services we are responsible for. Ultimately, we create a human, positive experience when it comes to problem-solving.
The staff who are joining Shared Services can expect to feel empowered in the service they provide and look to grow their careers with critical thinking, relationship building and ongoing learning opportunities.

Skills Required