Job Description

-- HR & Internal Controls Specialist

1-Year Contract - Ottawa

About La Vie

La Vie Executive Health Centre is a multi-site executive health and wellness organization committed to delivering a seamless and exceptional patient experience through innovation, operational excellence, and a strong governance framework.

Role Overview

La Vie is seeking a hands-on

HR & Internal Controls Specialist

to support the development of a formal organizational structure, strengthen internal processes, and drive compliance with regulatory and operational standards. This role will oversee key HR functions while also establishing and monitoring internal controls to reduce operational risks.

This role is ideal for someone who is proactive, detail-oriented, and passionate about building structure in a growing healthcare environment.

Primary Responsibilities

Human Resources

Coordinate recruitment, onboarding, and offboarding processes Maintain employee records and ensure PHIPA-compliant confidentiality Implement and manage performance documentation and training logs Administer HR lifecycle activities (salary changes, contract renewals, vacation/sick tracking, etc.) Support workforce planning aligned with organizational structure

Internal Controls & Compliance

Document and validate tasks and responsibilities across departments Support development of standardized processes and SOPs Ensure proper segregation of duties for financial and operational tasks Implement approval workflows and reporting lines where needed Conduct internal control testing and follow-up on corrective actions Maintain risk and incident logs and support PHIPA compliance reporting

Organizational Development

Assist in building role profiles and a structured organizational chart Support change management as processes evolve Coordinate cross-departmental communication regarding policy updates

Qualifications

3+ years experience in HR, compliance, internal controls, or related field Experience in healthcare or regulatory environments preferred Strong understanding of HR best practices, employment standards, and privacy regulations Excellent documentation, organization, and communication skills Ability to work independently and handle confidential information with integrity Hands-on execution mindset -- comfortable rolling up sleeves and driving progress

Compensation

Competitive salary based on experience.

Reporting To

Head of La Vie Operations

Location

Ottawa (primary)

Job Types: Full-time, Permanent

Pay: $35.00-$40.00 per hour

Benefits:

Dental care Extended health care Life insurance On-site parking RRSP match
Work Location: In person