Job Description

Reports To:

General Manager

Location:

Remote with some onsite flexibility

Employment Type:

Full-time

Position Summary:

We are seeking a highly organized and detail-oriented

HR Coordinator

to support the smooth operation of our organization, which oversees seven childcare centres. Reporting directly to the General Manager, the HR Coordinator will play a key role in maintaining administrative systems, supporting HR functions, managing documents and files, and coordinating special projects, particularly related to facility maintenance.

The ideal candidate will have exceptional written and verbal communication skills, excellent computer proficiency, and a proactive approach to streamlining processes and supporting cross-centre consistency.

Key Responsibilities:

Administrative & Document Management:

Maintain up-to-date electronic files for staff, operations, and regulatory compliance. Update and manage staff handbooks, operational manuals, and policy documents across all centres. Create, edit, and format documents with a high level of accuracy and professionalism. Ensure consistent document version control and naming conventions.

HR Support:

Assist with onboarding documentation and personnel file management. Track staff training records, certifications, and compliance requirements. Support recruitment processes by coordinating interviews and maintaining applicant records. Liaise with centre Supervisors to ensure HR documentation is current and complete.

Process Coordination & Quality Assurance:

Monitor and support adherence to organizational procedures across centres. Identify and recommend improvements to internal processes for efficiency and compliance. Ensure consistency in documentation and administrative practices across all locations.

Communication & Coordination:

Communicate effectively with centre Supervisors, external contractors, and the District and General Managers. Draft clear internal communications, memos, and reports as needed. Support the scheduling of meetings and the preparation of agendas and minutes.

Facility Maintenance & Special Projects:

Coordinate facility maintenance requests and special project needs across the centres. Obtain competitive quotes from vendors and contractors for repair, maintenance, or capital projects. Provide cost comparisons and make informed recommendations to the General Manager. Track the status and completion of approved facility projects.

Required Skills & Qualifications:

Proven experience in administrative coordination, HR support, or a similar role. Excellent written and verbal communication skills in English. Superior attention to detail and accuracy in all aspects of work. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace. Strong organizational and time management skills. Ability to work independently and manage multiple priorities. Experience obtaining and comparing vendor quotes is an asset. Familiarity with childcare or education sector regulations is a plus. Ability to travel to various locations in the GTA.

Personal Attributes:

Professional, proactive, and resourceful. Discreet with confidential and sensitive information. Comfortable working in a fast-paced, multi-centre environment. Committed to supporting quality Early Childhood Education and care.

Working Conditions:

Remote work with occasional visits to childcare centres as required. Standard working hours with flexibility to meet operational needs.
Job Types: Full-time, Permanent

Pay: $60,000.00-$70,000.00 per year

Benefits:

Dental care Paid time off Vision care
Schedule:

8 hour shift Monday to Friday
Work Location: Hybrid remote in Toronto, ON M5P 1J4

Application deadline: 2025-07-18
Expected start date: 2025-08-05