Job Description

Position: HR Coordinator - RIM - Competition #2025-017


Conditions: Full Time Permanent


Department: Human Resources


Location: 865 Main Street


Closing Date: Open until filled

Shawenim Abinoojii

is a non-profit service provider and Southeast First Nations-led company. We offer comprehensive benefits, a rewarding work environment, and opportunities to challenge yourself, apply your skillset and be a part of a unique First nations-led service model.

BENEFITS:

Competitive Salary Personal Leave Days and Paid Time Off Employer-Matched Pension Plan Comprehensive Benefits Package On-site parking

OVERVIEW:

Reporting to the Director of Human Resources the HR Coordinator is a key member of the HR team in supporting integral HR functions within Shawenim Abinoojii Inc. The HR Coordinator is responsible for executing various HR-related operational and administrative tasks to support the flow and function of the HR department while ensuring HR best practices support the organization's goals and contribute to a positive workplace environment and culture.

KEY RESPONSIBILITES:

Records

and

Information

Management:

Establish a system and procedure for ensuring secure and accurate records and information management, while adhering to legal regulations. Manage and maintain accurate and up to date employee records, currently in both electronic and hard copy, including ensuring all required components of the employee personnel file have been received and filed appropriately in the respective database, HRIS, and/or physical file. Manage and maintain an accurate and detailed employee database of both active and inactive employees.

Benefits

and

Pension

Administration:

Act as the Benefits and Pension administrator for Shawenim Abinoojii Inc., including assisting employees with benefits and pension questions, processes, and resolving employee pension/benefit issues as appropriate. Lead benefits and pension info sessions for staff in collaboration with benefits and pension providers.

Workplace

Health

and

Safety

Administration:

Act as the Workplace Health and Safety administrator for Shawenim Abinoojii Inc., including ensuring compliance with Workplace Health and Safety Manitoba standards and requirements. Assist employees in the completion and submission of WCB claims.

Administrative

Support:

Assist the other HR Coordinators in onboarding new employees to the HRIS, ensure employee documents and records are appropriately recorded. Update HR-related forms ensuring organizational consistency as required. Assist with general HR-related administrative tasks as required and requested. Assist the HR team as required, including directing staff to appropriate HR team member and providing back-up coverage for HR Coordinators as required.

Employee

Relations:

Participate in organizational committees as required. Promote a positive work environment through providing guidance or assisting in the resolution of employee questions, concerns or issues as appropriate, maintaining compliance with organizational policy.

General:

Other duties as assigned.

QUALIFICATIONS:

Completion of post-secondary education with a focus in Human Resource Management or a related discipline is required. Minimum of two (2) years administrative experience with a focus in Human Resource is an asset. Ability to handle sensitive information with discretion and respect confidentiality is required. Knowledge of Employment Standards, Labour Laws, Workplace Health and Safety, and Human Rights is an asset. Ability to independently problem solve, prioritize and multi-task required. Ability to work independently and with a team required. Strong interpersonal skills and ability to work in a fast-paced environment while maintaining a high attention to detail required. Excellent oral and written communication skills and attention to detail is required. Strong proficiency in Microsoft Office programs (Word, Excel, Outlook). Must have a valid Manitoba driver's license and provide a satisfactory driver's abstract annually or as requested by the organization. Must be willing and able to travel to our 8 Southeast First Nation Communities via plane, boat or vehicle; travel as operationally required. Must have a current clear Child Abuse Registry Check, Adult Abuse Registry Check, Criminal Record Check (including Vulnerable Sector Search), and Prior Contact Check as conditions of employment; to be provided every two (2) years or as requested by the organization.

For the best results please apply directly using the following link:

https://shawenimabinoojiiinc.easyapply.co/

You are also welcome to apply to

recruitment@shawenimabinoojii.org

or drop your resume off at our main office located at 865 Main Street.

WE THANK ALL WHO APPLY HOWEVER ONLY THOSE CANDIDATES SELECTED FOR AN INTERVIEW WILL BE CONTACTED. PREFERENCE WILL BE GIVEN TO INTERNAL CANDIDATES, SOUTHEAST COMMUNITY MEMBERS AND SELF-DECLARED CANDIDATES (FIRST NATIONS, INUIT OR METIS).