Job Description

The City of Orillia is hiring a

HR Coordinator

City of Orillia is less than 90 minutes from the Greater Toronto Area. Even though growth and progress have been strong in recent years, the Sunshine City has worked hard to retain the small-town charm that has captivated generations. The quality of life is unbeatable in this city surrounded by two lakes, where outdoor pursuits are available in all seasons and are enjoyed by both visitors and residents.





The City does not use artificial intelligence in the hiring process. All job applications are reviewed personally by the appropriate Department/Division. This position is a new position created through the budget process and is currently vacant.





The City of Orillia is seeking a highly motivated individual to fill the position of

HR Coordinator.

Reporting to the HR Manager, the HR Coordinator is responsible for assisting with the corporate recruitment function including onboarding and offboarding, assist with administering the corporate benefits program, including OMERS Pension Plan administration, maintaining human resources records for all employees, interpret collective agreements for four unionized employee groups, monitor and prepare documentation pertaining to employee performance reviews, assist with various payroll related items as required, and act as the HR Manager when absent.





Candidates must possess a post-secondary degree/diploma in Human Resources or a related field.





The City of Orillia offers a competitive salary, a comprehensive benefits package, and registration with the OMERS pension plan. The salary for this position is $70,130 to $75,852 based on a 35-hour work week (2026 rates).






Interested candidates with the required qualifications are welcome to submit their resume and letter of interest by

January 1, 2026 at noon.

Applications will only be accepted by applying online.

Please click on the "Apply Now" button below.

We thank all applicants, however, only those selected for an interview will be contacted.





Note: The City of Orillia is committed to an inclusive, barrier-free environment. Accommodation will be provided in all steps of the hiring process. Please advise the City of Orillia Human Resources Department if you require any accommodations to ensure you can participate fully and equally during the recruitment and selection process. We thank all applicants that apply and advise that only those to be interviewed will be contacted. In accordance with the Municipal Freedom of Information and Protection of Privacy Act, personal information is collected under the authority of the Municipal Act 2001,S.O. 2001, c. 25., and will be used for the purpose of candidate selection. Questions about this collection should be directed to the Freedom of Information Coordinator, City of Orillia, 50 Andrew St. S., Orillia ON L3V 7T5.

HR Coordinator

Position Synopsis and Purpose

Reporting to the HR Manager, the HR Coordinator is responsible for assisting with the corporate recruitment function, assist with administering the corporate benefits program, including OMERS pension plan administration, maintaining human resources records for all employees, interpret collective agreements for four unionized employee groups, monitor and prepare documentation pertaining to employee performance reviews and act as the HR Manager when absent.

Major Responsibilities

Description

Approx. Time

Spent (%)

Programs/Service

Delivery

Assist with the corporate benefits program, including balancing monthly invoices, and OMERS administration. Assist with the corporate recruitment function including review of postings, resume review, preparation of interview questions and participate in the interview process as requested. Support for the Joint Health and Safety and Labour-Management Committees. Provide assistance to all levels of employees regarding various human resource issues and records such as employment contracts, benefits, recruitment, training, etc. Update budget information for salaries and benefits in the appropriate software system for preparation of annual budget submission to Council.




50%

Policies & Administration

Prepare offers of employment, administer new employee orientations and update all checklists for accurate records. Review various payroll items and calculations as required. Update and maintain yearly vacation entitlements for all employees. Maintain and update annual employee performance review documents and records. Conduct surveys and/or research of various groups for collective bargaining, policy information, etc. Assist with the creation of required policies for HR matters.




40%

Human Resources

Interpret collective agreements for four unionized employee groups. Maintain and update seniority lists for all employees. Act as the HR Manger when absent.




10%





Note: All activities are expected to be performed in a safe manner, in accordance with the Occupational Health and Safety Act and its Regulations, along with Corporate Safety policies, procedures and programs.

In addition, all necessary personal protective equipment must be used and maintained in good condition.

Decision Making and Independence

1.

Examples of the types of decisions that are made or issues/situations that are dealt with on a regular basis and how judgement is used to resolve them.

Review applications and determine suitable interview candidates. Receive various employee inquiries regarding benefits, policies/procedures, Collective Agreement interpretation and determine whether to respond directly or escalate. Manage conflicting priorities and deadlines by assessing urgency.

2.

Examples of situations or problems that are referred to this position for direction or resolution.

Complex or sensitive employee matters. Unique benefit or leave situations not covered by standard guidelines.

Minimum Qualifications

Education (degree/diploma/certifications)

Post-secondary Degree/Diploma in Human Resources.

Experience

One to two years' experience ina unionized, municipal environment.

Knowledge/Skills/Ability

CHRP Designation or working towards such designation. Experience with a HRIS system. Excellent computer skills using MS Office applications, including Share Point, Word, Excel, Outlook, Great Plains. Strong working knowledge of HR practices and applicable legislation. Excellent organization, communication, judgment, initiative, and interpersonal skills with high attention to detail. An ability to work independently with minimal supervision.

Physical Demands

Sitting, standing, or walking. Work is conducted in a standard office environment with continual visual concentration required.

Position Requirements

Valid Class 'G' Ontario Driver's License and access to a reliable vehicle. A current and acceptable Criminal Record Check is required prior to the employment commencement date. Attendance at meetings, seminars and conferences as required.
Must have a high-speed internet connection and a proper workstation at a home location.

#

Preferred Qualifications

Education (degree/diploma/certifications - in addition to the above)

CHRL designation or working towards such designation

Knowledge/Skills/Ability (in addition to the above)

Payroll experience in a municipal, unionized environment. Supervisory experience ina unionized, municipal environment.

Position Classification

Position Title

: HR Coordinator

Division:

Human Resources

Department:

Corporate Services

Classification:

Exempt (non-union)

Work Location:

Orillia City Centre

Reports to (Direct):

HR Manager

Position(s) Supervised Directly:

N/A

Position(s) Supervised Indirectly:

N/A

Effective Date:

January 1, 2026

Revision Date:

Salary Range:

Category 3 - Exempt Salary Schedule

Hours per Week:

35

Organizational Chart

Below is the reporting relationship of this position to others within the immediate department.