Job Description

We are looking for an organized and meticulous HR Coordinator to join our non-profit organization in Newmarket, Ontario. In this Contract role, you will play a key part in supporting human resources operations, ensuring smooth administrative processes, and assisting with policy management. This position offers an opportunity to contribute to a mission-driven environment while maintaining a high standard of integrity and confidentiality.
Responsibilities:

• Coordinate and prepare meetings, training sessions, and events, ensuring all logistical and administrative needs are met.
• Record, distribute, and organize meeting minutes, letters, data presentations, and other communications.
• Maintain accurate and well-organized files, records, and databases in compliance with high standards.
• Review incoming employee documentation, process new hires, and manage employment-related updates using HR systems.
• Audit employee files and generate reports to support compliance and organizational needs.
• Provide administrative support for recruitment, employee relations, and other HR functions as required.
• Assist in maintaining and updating HR documents and information on internal platforms.
• Ensure policies and procedures are accessible, regularly updated, and aligned with legal and industry standards.
• Greet visitors, manage incoming calls, and handle inquiries with courtesy and professionalism.
• Perform general administrative tasks such as filing, scanning, photocopying, and managing supplies to support daily operations.
• Proficiency in ADP Workforce Now, Ceridian Dayforce, and other HR-related platforms.
• Strong understanding of benefits administration, background checks, and auditing processes.
• Excellent communication skills, both verbal and written, with the ability to interact professionally at all levels.
• Experience in maintaining confidentiality and handling sensitive information.
• Proven ability to manage multiple tasks efficiently, with attention to detail and organizational skills.
• Familiarity with policy administration and compliance with relevant laws and regulations.
• Previous experience in reception and general office administration is an asset.
• Knowledge of ATS (Applicant Tracking Systems) and HR data systems is preferred.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.
Only job postings for jobs located in Quebec appear in French.
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Robert Half
Robert Half est la premixc3xa8re et la plus grande firme de solutions de gestion des talents spxc3xa9cialisxc3xa9es au monde, qui met en relation des chercheurs d'emploi hautement qualifixc3xa9s avec des opportunitxc3xa9s au sein de grandes entreprises. Nous offrons...