Job Description

Company DescriptionRepeatedly voted one of Montreal's Top Employers and Employer of the Year for the 2022 Mercuriades Awards, Rodeo FX is a high-end creative company offering services in visual effects, advertising, animation, and experiential.Nominated for multiple Emmyxc2xae Awards for its work on the series Stranger Things season 4, The Witcher season 2, and The Lord of The Rings: The Rings of Power season 1, the independent, Oscarxc2xae-winning company boasts close to 900 artists crafting from studios in Montreal, Quxc3xa9bec City, Toronto, Los Angeles and Paris.Rodeo FX is a creative partner to the world's best storytellers including Netflix, HBO, Disney, Marvel, Amazon Studios, Warner Bros., and Sony, and has collaborated on ads for YouTube, NBC, and Apple. Current projects include Blue Beetle, Monarch: Legacy of Monsters, and Zack Snyder's Rebel Moon. Recently released projects include John Wick: Chapter 4, Black Adam, Disney's The Little Mermaid, and Love, Death and Robots Volume 3, for which the company won a 2023 VES award.Work arrangements:As a company founded and led by an artist, creativity above all guides us. Our mission is to provide our talents with the freedom and resources they need to deliver quality work and thrive in a stimulating, caring environment. While we require employees to be present in the studio at least three days a week, we maintain flexible work arrangements for the remaining days. This balance ensures that we foster collaboration, maintain our vibrant culture, and encourage in-person interaction and teamwork.The HR Coordinator supports the Human Resources department with day-to-day administrative management. They manage employee records, oversee personnel movements, and contribute to various HR projects. Acting as the primary contact for functional support of the HRIS, they ensure the quality and accuracy of HR data, aligning it with operational needs.The role also includes supporting training activities, managing learning databases, and creating development plans. As an HR ambassador, the HR Coordinator fosters a positive work environment, promotes the company's values, and provides exemplary service to employees and managers.Key Responsibilities:Administrative Tasks:

• Maintain up-to-date employee files: prepare letters, contracts, amendments, follow-ups, and file documents.
• Update HR systems to reflect team changes and ensure effective communication with payroll.
• Manage personnel movements in the HRIS, ensuring data quality and conducting regular audits.
• Contribute to documenting procedures and work methods as needed.

HR Support:

• Provide administrative support to the HR team, including meeting planning, report production, and data analysis.
• Monitor temporary contracts and coordinate renewals when necessary.
• Respond promptly to employee and manager inquiries regarding policies, processes, and other requests (e.g., reference letters).
• Offer administrative support for work permit requests and ensure proper record-keeping and follow-ups.

Training and Development:

• Coordinate training activities: liaise with trainers, manage registrations, and handle administrative follow-ups (attendance, evaluations, payments).
• Assist in producing training reports, including annual reports and documents for grant applications.
• Participate in the development of course plans and career development strategies.

Onboarding and Integration:

• Organize the onboarding and integration process for new employees, including introductory sessions and follow-up meetings.
• Manage exit interviews and contribute to improving integration and retention processes.

Special Projects and OHS:

• Participate in HR projects such as implementing new policies, processes, or programs.
• Support workplace health and safety initiatives, including awareness campaigns and prevention activities.

Qualifications

• 1 to 3 years in a similar role.
• Degree in Human Resources, Industrial Relations, or a related field.
• Familiarity with Quebec labor laws.
• Experience with UKG (an asset).
• Strong knowledge of Google Suite.
• Discretion, sound judgment, and commitment to confidentiality.
• Excellent organizational skills, ability to manage multiple priorities, and adaptability to a dynamic environment.
• Proactive, detail-oriented, and resourceful.

Additional Information

• Sick/personal days ;
• Group Insurance, access to Dialogue online support and to an Employee Assistance Program (EAP) ;
• RRSP with employer contribution ;
• Discounts on public transports, several spas, sports classes, art center, cafes, furniture and several other local businesses.

#LI-HybridDiversity is a core value at Rodeo FX. We are passionate about building and sustaining an inclusive and equitable work environment where diversity is celebrated and valued. We believe every member on our team enriches our work by exposing us to a broad range of ways to perceive and interact with the world, identify challenges, and to design and deliver projects.

Rodeo FX