Job Description

About Samosa and Sweet Factory

Founded in 1989 by the visionary Sandhu Brothers, Samosa and Sweet Factory has revolutionized the art of crafting traditional Indian snacks and sweets. With a state-of-the-art manufacturing facility in Toronto, we combine time-honored recipes with innovative automation techniques to deliver exceptional quality and taste.

Our flagship brand, Apna Taste, brings the authentic flavors of India to customers across the globe. From our signature samosas to a wide variety of Indian sweets, we are committed to using the freshest ingredients and maintaining competitive prices.

At Samosa and Sweet Factory, we take pride in our dedication to excellence, customer satisfaction, and cultural heritage. Join our team and be part of a legacy that celebrates tradition while embracing innovation.

Job Summary:

The HR Coordinator at Samosa and Sweet Factory plays a key role in managing the complete employee life cycle for a standalone food manufacturing facility with 150+ hourly and salaried employees. This position is responsible for supporting recruitment, onboarding, payroll coordination, benefits administration, employee relations, compliance, and HR systems management. The ideal candidate will have hands-on experience in a manufacturing or food production environment and strong working knowledge of ADP and Synerion Agile HRIS systems.

Key Responsibilities:

Employee Life Cycle Management

Coordinate and manage end-to-end employee life cycle activities including hiring, onboarding, orientation, training documentation, performance tracking, promotions, transfers, and offboarding. Prepare and maintain employee files ensuring accuracy, confidentiality, and compliance with employment standards. Draft and issue employment letters including offer letters, confirmation letters, job changes, and termination documentation.

Recruitment & Onboarding

Support full-cycle recruitment for hourly and salaried roles including job postings, resume screening, interview coordination, and reference checks. Coordinate new hire onboarding, orientation, uniform issuance, and system access setup. Ensure completion of all required documentation prior to employee start date.

Payroll & Time and Attendance

Coordinate payroll processing using

ADP

, ensuring accurate employee data, earnings, deductions, and status changes. Manage time and attendance using

Synerion Agile

, including shift schedules, punches, corrections, and approvals. Work closely with operations to resolve payroll discrepancies in a timely manner.

Employee Relations

Act as a first point of contact for employee inquiries related to policies, procedures, attendance, benefits, and workplace concerns. Support management in handling employee relations matters including attendance issues, disciplinary actions, investigations, and conflict resolution. Promote a positive, respectful, and compliant workplace culture.

Benefits Administration

Administer employee benefits programs including enrollment, changes, terminations, and employee education. Coordinate with benefits providers and support employees with benefit-related questions. Maintain accurate benefits records and ensure timely updates in HRIS systems.

Compliance & Policy Administration

Ensure compliance with employment standards, labor laws, food manufacturing regulations, and internal company policies. Support workplace health and safety documentation, training records, and audits. Assist with policy development, updates, and communication to employees.

HR Systems & Reporting

Maintain accurate employee records in

ADP

and

Synerion Agile

. Generate HR reports related to headcount, turnover, attendance, payroll, and compliance as required. Support continuous improvement of HR processes and systems.

Required Qualifications

Diploma or Degree in Human Resources, Business Administration, or a related field. Minimum

2 years of hands-on experience

in an HR Coordinator or similar role, preferably in a manufacturing or food production environment. Experience managing a

standalone workforce of 150+ hourly and salaried employees

. Strong working knowledge of

ADP (HRIS & Payroll)

and

Synerion Agile (Time & Attendance)

. Solid understanding of employment standards, payroll practices, and employee relations. Excellent organizational, communication, and interpersonal skills. Ability to handle confidential information with professionalism and discretion. Strong attention to detail and ability to manage multiple priorities in a fast-paced environment. Proficiency in Microsoft Office (Word, Excel, Outlook).

Preferred Qualifications

Experience in food manufacturing environments. HR certification (CHRP or working toward certification) is an asset. Experience supporting audits and compliance inspections.
Job Type: Full-time

Benefits:

Dental care Discounted or free food Extended health care On-site parking
Education:

Bachelor's Degree (preferred)
Experience:

ADP: 2 years (required)
Work Location: In person