Job Description

THE OPPORTUNITY:

HR COORDINATOR



REPORTS TO NATIONAL DIRECTOR, HUMAN RESOURCES

THE COMPANY:

With over 100 hotels in our portfolio, representing 18 internationally recognized hotel brands, InnVest is the largest independent owner of hotels in Canada. In addition, our management team oversees the day-to-day operating activities of 87 owned and third party owned hotels. InnVest's portfolio is geographically diverse with hotels from Vancouver, BC to Corner Brook, NL but also experientially diverse from roadside inns to luxury urban properties.



At InnVest, our mission is simple - to deliver outstanding guest experiences and superior returns on quality hospitality investment. A career at InnVest will provide you with unrivaled opportunities and invaluable exposure to Canada's largest independently-owned and operated hotel portfolio.



To learn more about InnVest Hotels, visit https://innvesthotels.com/.

THE ROLE:

Reporting to the National Director of Human Resources, the HR Coordinator is responsible for a variety of HR administrative tasks, while helping facilitate daily HR functions and performing tasks with a focus on critical stakeholder support and ensuring the end-to-end running of HR projects and operations.



The ideal candidate will have a broad knowledge of Human Resources as well as general administrative responsibilities. The incumbent will be able to work autonomously and as part of the Corporate Hotel HR team. To succeed in this role, the candidate should be familiar using HR software and tools and should be able to contribute to the attainment of specific performance goals and results of the HR department and the organization.

ACTIVITIES:

Support the HR team across all functional areas, including HR operations, employee relations and talent acquisition. Assist in the general administration of human resource programs including, but not limited to, generating offers, benefits administration, leave and performance management; recognition, occupational health and safety; and training. Administer and maintain HR systems, including HRIS (UKG) and electronic personnel files including tracking updates, personal employee information, compensation, job status changes, transfer and termination status, etc. and ensuring data integrity and confidentiality while ensuring necessary approvals occur. Conduct compliance audits. Ensure timely and accurate onboarding and offboarding documentation, system updates, and compliance requirements. Support the hiring process for designated positions, from posting positions, resume screening, coordinating the interview process, reference checks, and assist with onboarding, participate in career fair events Assist in coordinating employee engagement, annual performance review process, training initiatives, cybersecurity and data protection training, with compliance tracking, and related internal HR communications. Support health and safety compliance activities such as required postings and reporting. Assist the Corporate Hotel HR Team on corporate/regional/national initiatives or escalated concerns. Maintain and update HR Departmental trackers/listings. Contribute to special projects and initiatives as assigned.

COMPETENCIES WE ARE SEEKING:

Academic/Education Requirements: Bachelor's Degree/Diploma in Human Resources Management, Business Administration, or equivalent combination of education and work experience is preferred. Knowledge, Experience and Skills Requirements: Minimum 1-2 years of relevant experience in an HR Support, Coordination, or Administration role. Prior exposure working in the hospitality industry / real estate market would be a definite asset. Proficient with HCM/HRIS platforms (UKG preferred) and time/attendance systems. Highly organized and detail-oriented with the ability to manage multiple priorities and work independently in a fast-paced environment. Excellent written and verbal communication skills. Highly adept internal customer service orientation. Experience working in a team-oriented, collaborative environment. Demonstrated ability to handle confidential information with discretion. Skilled in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Mental Effort required to perform the job:


Frequent mental attentiveness and listening is required when dealing with Human Resources tasks. Frequent mental effort is required in multi-tasking, handling interruptions, and/or Employee/Manager queries, that require constant refocusing. Frequent mental effort is required in meeting stringent deadlines. Frequent levels of concentration are required for accuracy when dealing with Human Resources tasks and initiatives.

Physical Effort required to perform the job:


Continuously requires manual dexterity speed and hand/eye coordination for work at a computer. Periodic lifting of computer hardware and administrative materials such as laptop, physical files, binders, etc.




Responsibility for Resources:


Responsible for work area. Responsible for confidential Human Resources and sensitive employee documents, equipment, and protocols related to the company.

Working Conditions


Continuously working at a workstation, assigned by the Manager. Continuously working in a climate-controlled office. Frequently travels to properties in the assigned region, as required. Frequent meetings (in-person, virtual) to discuss various Human Resources subject matter. Temporary hybrid working arrangement, subject to change. Regular working hours, as required. Flexible working hours, as required.

InnVest is an inclusive employer. As part of InnVest's commitment to accessibility, we will ensure equality by providing a selection process and work environment that is inclusive and barrier free. Accommodation will be provided in accordance with the Ontario Human Rights Code. Any special accommodation needs required in order to allow applicants to participate in the recruitment process to their full potential can be arranged in advance by contacting InnVest to arrange practical and appropriate accommodation. We appreciate all applications; however, only those applicants selected for an interview will be contacted.





Benefits:


Vacation & paid time off




Job Types:


Full-time Fixed-Term (12-month parental leave contract)




Schedule:


Monday to Friday




Work Location:


* Temporary Hybrid