Job Description

Division

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Human Resources

Important Notices & Amendments

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This position

currently falls within our hybrid model

, allowing the employee to

typically

work

a minimum of

50% of

your

time

at your regular work location and the other 50% of time at home.

As an employer of choice, the Region recognizes the value of having flexible work arrangements to support better work-life balance for our employees. Hybrid work arrangements may vary from one employee to another and may also differ in the number of remote workdays. These opportunities remain subject to the alignment of operational needs, business requirements, and customer service expectations.

Temporary Duration

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Approximate Duration: 4-8 months

About Us

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Serving a diverse urban and rural population of more than 475,000, Niagara Region is focused on building a strong and prosperous Niagara. Working collaboratively with 12 local area municipalities and numerous community partners, the Region delivers a range of high-quality programs and services to support and advance the well-being of individuals, families and communities within its boundaries. Nestled between the great lakes of Erie and Ontario, the Niagara peninsula features some of Canada's most fertile agricultural land, the majesty of Niagara Falls and communities that are rich in both history and recreational and cultural opportunities. Niagara boasts dynamic modern cities, Canada's most developed wine industry, a temperate climate, extraordinary theatre, and some of Ontario's most breathtaking countryside. An international destination with easy access to its binational U.S. neighbour New York State, Niagara attracts over 14 million visitors annually, as well as a steady stream of new residents and businesses.


At Niagara Region, we value diversity - in background and experience. We are proud to be an equal opportunity employer. We aspire to hire and grow a workforce reflective of the diverse community we serve. By doing so, we can deliver better programs and services across Niagara.


We welcome all applicants! For more information about diversity, equity, and inclusion at Niagara Region, Diversity, Equity and Inclusion - Niagara Region, Ontarioor email related questions to diversity@niagararegion.ca. To send input on reducing barriers in the current hiring process, please email myhr@niagararegion.ca


For the Region's full employee equity statement, Working at Niagara Region - Niagara Region, Ontario.

Don't have every qualification?

You may be hesitant to apply if you do not have every qualification listed in the posting. While specific qualifications are important for certain roles, we invite individuals from diverse backgrounds and varying levels of experience and education to apply. Our recruiters will evaluate your suitability for the role.


Please note that for unionized roles, we must follow collective agreement requirements. However, we encourage all interested candidates to submit their applications. We believe success in a role can extend beyond meeting every single requirement.

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JOB SUMMARY

The HR Consulting Intern will support the Human Resources Consultant by contributing to a variety of key initiatives, with a primary focus on a departmental reorganization project. This includes assisting in the creation and revision of job descriptions, preparing employee communications and formal letters, supporting change management strategies, and performing position management updates within the HRIS. The Intern may also support other human resource activities and initiatives, contributing through data gathering, administrative coordination, research, and preparation of materials. The role offers recent graduates the opportunity to gain practical experience and/or exposure in areas such as organizational design, change management, labour and employee relations, and HR policy research.

QUALIFICATIONS

EDUCATION

Recent graduate from a post-secondary program in Human Resources, Business Administration, Public Administration, or a related field. Working towards or interest in pursuing Certified Human Resources Professional (CHRP) designation is an asset.


KNOWLEDGE/EXPERIENCE

Foundational knowledge of human resources concepts, employment legislation, and HR best practices through academic coursework or related experience. Familiarity with HR functions such as job evaluation, organizational structure, and HRIS systems is an asset. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint and Outlook); experience with Visio, SharePoint, or HRIS software (e.g. PeopleSoft) is considered an asset. Knowledge of Ontario employment legislation (e.g., Employment Standards Act, Municipal Act) is an asset. Familiarity with or experience using AI tools or platforms (e.g., data analysis, document drafting, or process automation) is considered an asset.


SKILLS

Strong research, analytical, and writing skills. Effective communication skills, with the ability to draft and revise job descriptions, correspondence, and communications materials. Strong organizational and planning skills with attention to detail and accuracy. Strong problem-solving skills with the ability to complete assigned tasks effectively. Sound judgment in resolving client inquiries and issues, including knowing when to escalate matters to a Human Resources Consultant.


SPECIAL CONDITIONS

N/A

RESPONSIBILITIES

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Support for Departmental Reorganization Initiatives

Assist the HR Consultant by gathering, organizing, and analyzing organizational data such as staffing lists, job descriptions, reporting relationships, position control numbers, and department structures. Prepare, update, and maintain organizational charts, staffing tables, and related visual materials to support reorganization planning and implementation. Assist with the preparation, formatting, and revision of job descriptions to ensure consistency with organizational standards. Draft written materials including communication memos, employee letters, presentation slides, summary reports, and status updates related to departmental reorganization projects. Support the coordination and logistics for meetings, workshops, and focus groups related to reorganization initiatives, including scheduling, preparing agendas, taking meeting notes, and circulating follow-up actions. Assist in tracking project timelines, milestones, and deliverables using project tracking tools or software as directed by the HR Consultant. Support data gathering activities such as reviewing existing policies, procedures, collective agreements, and organizational documents to provide background information relevant to reorganization planning. Provide administrative support for change management activities, such as compiling communication plans, coaching plans, and training materials under direction. Conduct basic research on organizational design and change management best practices to support HR Consultant recommendations and planning.
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General HR Administrative and Coordination Support

Provide administrative and coordination support across core HR functional areas including: Attendance Support, Organizational and Job Design, Strategic HR Planning, Staff Development and Learning, Coaching and Performance Management, Workforce and Succession Planning. Prepare and format HR reports, presentations, and organizational documents to ensure clarity, consistency, and professionalism. Maintain accurate and confidential HR files, records, and databases, ensuring compliance with organizational policies, collective agreements, and applicable legislation. Support the drafting and revision of HR policy documents and procedure guides by researching content, formatting drafts, and gathering stakeholder input. Respond to general HR-related inquiries from employees and leaders, referring complex matters to the appropriate HR team member. Conduct basic research and compile information related to HR trends, employment legislation, and best practices to support HR program development. Operate in alignment with organizational HR policies, collective agreements, and relevant employment legislation such as the Employment Standards Act and the Occupational Health and Safety Act. Provide back-up administrative support to HR team members as required to meet operational needs.
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Perform other duties as assigned.

Closing Statement

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Uncover the wonder of the Niagara Region and join a team dedicated to meeting tomorrow's challenges TODAY!



Let us know why you would be an excellent team member by submitting your online application.



We thank all candidates for their interest however, only those candidates selected for an interview will be contacted.



If you require an accommodation for the application process in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, the alternate formats for contacting us are as follows:

Email: myhr@niagararegion.ca Phone: 905-980-6000 or 1-800-263-7215 Bell Relay: 1-800-855-0511 * In-person: Sir Isaac Brock Way, Thorold, ON L2V 4T7 - Human Resources Department