Job Description

HR Assistant

(24 hours/week, Permanent)

Who We are:

Langs is a grass-roots neighbourhood-based organization that has become so much more! Langs was established as a community development project in 1978 by a group of citizens and service providers concerned about the lack of accessible services in the community. Langs has grown to become a dynamic, respected multi-service organization that uses a community development approach to provide comprehensive health, social and recreational services that are responsive to the changing needs of our community.

What We are Looking For:

We are currently recruiting for an HR Assistant to join our Administrative team for a part-time position. This role is responsible for providing entry level support to the HR Generalist and assisting with general administrative and occasional finance tasks to ensure smooth day-to-day operations.

A successful candidate in this role would have

Successful completion of a post-secondary diploma or certificate in human resources, business administration, or a related field (preferred)

2-3 years of administrative or HR experience

Certified Human Resources Professional (CHRP) designation, or working toward certification, considered an asset

Knowledge of employment standards and HR best practices, with the ability to handle confidential and sensitive information appropriately

Proficiency in MS Office Suite (Word, Excel, Outlook) and experience working with HRIS systems

Strong organizational, problem-solving, and time management skills

Excellent communication skills (oral and written), with strong attention to detail

Ability to work independently while collaborating effectively as part of a team

Solid interpersonal skills and the ability to establish and maintain positive working relationships

Sound judgment and the ability to provide guidance to employees and managers on HR processes

In this role you will be expected to complete the following tasks:

Provide administrative support to the HR Generalist. Assist with the full recruitment cycle, including drafting and posting job descriptions, screening resumes, scheduling interviews, and conducting reference checks Maintain employee records and HR databases, ensuring accuracy and confidentiality Assign and track mandatory and role-specific training through online platforms, ensuring records are updated and compliance is maintained Support onboarding and orientation of new hires, including preparing paperwork and facilitating sessions Assist with employee inquiries regarding HR policies, procedures, and processes, escalating as needed Assist in drafting and editing HR policies, job descriptions, and other HR-related documents Assist Leadership by ensuring they have the correct HR forms, templates, and process information Coordinate calendars, meetings, and presentations, and organize logistics Prepare HR reports as required Develop and maintain the HR shared drive and document management systems Provide occasional backup support to Finance (e.g., accounts payable/receivable, bank deposits) as needed Perform other duties as assigned

What We Can Offer You:

Langs is an organization where people belong. Langs is committed to promoting Inclusion, Diversity, Equity, and Access for all our staff, patients, participants, and volunteers. We are committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. Langs strives for an inclusive environment centred on employee wellbeing and supportive leadership.

The successful candidate would be eligible for the following benefits:

Salary of $22.18-$24.91 Hourly.

3 Weeks paid vacation, with an increase to 4 weeks after 1 year of employment

15 Sick/Personal Days per year

10 Professional Development days per year

Enrolment in Healthcare of Ontario Pension Plan (HOOPP)

Comprehensive Extended Health and Dental Care Plan including a $1000 Healthcare Spending Account.

Candidates are required to submit detailed cover letter along with their resume by

September 22, 2025

Candidates requiring accommodation to participate should contact Human Resources to communicate any accommodation needs.

Job Types: Part-time, Permanent

Pay: $22.18-$24.91 per hour

Expected hours: 24 per week

Benefits:

Casual dress Company pension Dental care Employee assistance program Extended health care Life insurance On-site parking Paid time off Vision care
Experience:

HR Admin: 2 years (preferred) Recruitment: 1 year (preferred)
Licence/Certification:

CHRP (preferred)
Work Location: In person