Job Description

HR Assistant

We are looking for a bilingual HR Assistant (English + Mandarin) to support the Human Resources department with daily operations, recruitment coordination, and onboarding activities. This role will provide essential administrative support to ensure smooth HR processes and a positive employee experience.

Key Responsibilities:

Assist with resume screening, candidate shortlisting, and interview scheduling Coordinate interview logistics, including invitations, meeting room/virtual setup, and candidate communications Support new hire onboarding, including training coordination, document collection, and first-day logistics Prepare and organize employment offers, contracts, and related HR documentation Maintain accurate personnel files and HR records, ensuring confidentiality at all times Liaise with payroll and operations teams to support smooth transitions for new hires Provide general administrative support to the HR team, including correspondence, reporting, and record keeping Assist in planning and coordinating HR-related activities and events

Qualifications:

Bilingual proficiency in English and Mandarin (required) Post-secondary certificate or diploma in Human Resources or a related field (experience not required if credentialed) 0-2 years of HR or administrative support experience Strong organizational abilities with excellent attention to detail Effective written and verbal communication skills Proficient in Microsoft Office Suite; experience with HRIS/ATS systems is an asset Ability to handle multiple tasks and prioritize in a fast-paced environment Professionalism, discretion, and confidentiality when handling sensitive information
Job Type: Fixed term contract
Contract length: 12 months

Pay: $25.00-$40.00 per hour

Language:

Mandarin (required)
Work Location: In person