Job Description

About our Company:

Mobil Grain is a family-founded company now owned by GCM Grosvenor / Bluejay. We operate two Saskatchewan shortline railways: LMR (85 miles) and BGS (250 miles), as well as a shipping terminal in Thunder Bay (MobilEx) and an intermodal yard in Regina (Intermobil).

We're a fast-paced business with a strong, tight-knit team that takes pride in working hard and supporting each other. We look for people who are proactive, adaptable, and ready to tackle challenges head-on. If you want to join a team that values collaboration and getting things done, you'll fit right in.

About the Role:

We are seeking a proactive and organized

HR & Administrative Coordinator

to support our growing team. This role is central to our day-to-day operations, providing a mix of human resources support, administrative coordination, and compliance tracking across multiple departments.

Our ideal candidate is passionate about keeping things running smoothly and thrives in a dynamic environment. They are organized, detail-oriented, and able to manage multiple tasks efficiently. Strong communication skills, teamwork, and a proactive approach to problem-solving are essential.

Key Responsibilities Include but Are Not Limited To:

Human Resources Support

Post job listings and track incoming applications. Conduct initial candidate screenings and coordinate interviews with hiring managers. Prepare onboarding packages and facilitate employee orientations. Track probation periods, benefit eligibility, and RRSP milestones. Maintain accurate employee records. Conduct employee exit checklists. Coordinate SINP. Format and distribute HR policy updates. Ensure compliance with federal and provincial labour laws through accurate documentation, record-keeping, and monitoring of employee-related activities. Track employee disciplinary actions, warnings, suspensions, and overall compliance. Assist with return-to-work plans and, as necessary, submit E1 forms to support Worker's Compensation and leave documentation.

Administrative & Compliance Duties

Manage office and crew supplies, including ordering and inventory control. Perform data entry for railcar repairs, track inspections (switch inspections, turnout inspections), vehicle safeties, oil sample reports, locomotive maintenance schedules, and other maintenance-related records. Coordinate employee recognition programs, appreciation gifts, and company events. Assist with transportation data management, including e-tests, validations, permits, and support the rollout of new software systems such as TrackSense. Scribe for Train Crew statements, as required. Work in collaboration with the Safety Coordinator to schedule and track site inspections, including fire extinguisher and first aid kit compliance, vehicle safety checks, and oversize permits. Support the Safety Coordinator in following up on compliance issues and tracking completion of corrective actions. Assist the Safety Coordinator in monitoring safety and training compliance, including toolbox meetings, EdAPP training, on-the-job training (OJT), and certifications. Maintain detailed records to ensure adherence to safety, operational, and regulatory requirements.

Qualifications:

A certificate or diploma in Human Resources, Business Administration, or a related field is preferred, along with 1-2 years experience in HR, office administration, or a related area. Extensive experience will also be considered. Excellent written and verbal communication skills. Strong organizational and time management skills. High attention to detail and accuracy in data entry and compliance tracking. Ability to handle confidential information with discretion. Knowledge of Saskatchewan and Canadian Labour Laws. Tech-savvy, with the ability to learn and navigate new systems and software quickly. Proficient with Microsoft Office Suite. Experience with or willingness to learn rail transportation or safety compliance systems is an asset.

Salary:

$55,000 - $70,000 per year, depending on education and experience.

What We Offer:

Competitive salary and benefits package. Opportunities for professional development. A collaborative and respectful team environment. Meaningful work that supports essential field operations.

To Apply:

Please submit your resume and a brief cover letter highlighting your relevant skills and experience through indeed. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Job Types: Full-time, Permanent

Pay: $55,000.00-$70,000.00 per year

Benefits:

Dental care Extended health care Life insurance RRSP match Vision care
Ability to commute/relocate:

Delisle, SK: reliably commute or plan to relocate before starting work (required)
Experience:

Human Resources: 1 year (preferred) Administrative: 1 year (preferred)
Work Location: In person

Application deadline: 2025-08-04