Job Description

Company Overview

Escape Fire Protection Ltd. has been a trusted leader in fire sprinkler contracting since 2004. We specialize in installations, inspections & testing, and design & engineering, delivering excellence across residential, commercial, institutional, and tenant improvement projects. We take pride in our commitment to training, career development, and fostering a team environment where employees can grow and succeed. If you're motivated, hardworking, and eager to learn, this is your opportunity to start a rewarding career.

We're not just offering a job; we're building careers.

Position Overview

Escape Fire Protection Ltd. is seeking a detail-oriented and people-focused HR & Administrative Coordinator to support daily HR operations and company-wide communication. Reporting to the Office Manager, this role will assist with recruitment, onboarding, training coordination, employee file management, internal communication, and general administrative support. The ideal candidate is organized, proactive, and eager to grow within the company's expanding HR function.

Key Responsibilities

Assist with recruitment: posting jobs, scheduling interviews, communicating with candidates, and preparing offer letters and new hire packages. Support onboarding by collecting documents, preparing orientation materials, and ensuring certifications are received. Maintain employee files, update benefits information, and help prepare HR forms, templates, and documents. Schedule and track employee training and certifications, monitor expiry dates, and send renewal reminders. Help coordinate company events, training days, meetings, and culture initiatives. Assist with JHSC by scheduling meetings, preparing agendas, recording minutes, and keeping committee documents organized. Support WCB reporting, incident documentation, and return-to-work updates as directed. Help create and distribute internal communication, including the monthly newsletter and social media updates. Provide general administrative support to the Office Manager and leadership team, including organizing files, preparing basic documents, and maintaining office organization. Assist with ongoing improvements to HR processes, SOPs, and filing systems.

Qualifications

1-2 years of HR experience preferred. Education or coursework in HR or Business Administration is an asset. Strong communication skills and high attention to detail. Comfortable with Google Workspace (Docs, Sheets, Drive). Able to manage confidential information professionally. Experience with newsletters or social media is an asset.

Growth Opportunity

This is a developmental role with the opportunity to grow into an HR Generalist, gaining exposure to all aspects of HR, training coordination, safety documentation, and employee relations.

Job Types: Full-time, Permanent

Pay: From $24.00 per hour

Expected hours: 40 per week

Benefits:

Dental care Extended health care Life insurance Paid time off Vision care
Work Location: In person