Job Description

Partner One is a global investment group that acquires and grows mission-critical software companies. We focus on helping great products and teams reach their full potential by providing the stability, resources, and operational expertise needed to scale.


With a portfolio of leading software businesses across North America, Europe, the Middle East, and Asia, Partner One combines entrepreneurial agility with a long-term ownership approach. We invest in innovation, operational excellence, and people, creating an ecosystem where our companies thrive independently while benefiting from shared knowledge and collaboration.


The HR department plays a key role in supporting our global operations by ensuring compliance across multiple jurisdictions and delivering a seamless employee experience. The team manages all aspects of the employee lifecycle, including recruitment, onboarding, benefits, and ongoing people operations, to support our growing international workforce.

Position Overview

The HR & Recruitment Administrative Assistant will provide day-to-day administrative and operational support to the Global HR team. This role is ideal for someone early in their HR career who is organized, detail-oriented, and eager to learn in a dynamic, international environment. The position focuses on HR administration, document management, onboarding coordination, and recruitment support.

Key Responsibilities

HR Administration

Maintain employee records, contracts, and confidential files across multiple entities. Coordinate with new employees to collect required information, assist with benefits enrollment, track probation completion, and support general onboarding requirements. Maintain and update employee information to ensure accuracy and proper documentation. Assist with benefits administration, including collecting employee information, submitting forms, and tracking enrollments. Monitor key HR timelines such as probation periods, contract expirations, and salary reviews, ensuring the HR team is alerted in advance.

Recruitment Support

Post job openings on Workable, LinkedIn, and other relevant job boards. Schedule interviews across time zones and coordinate communication between candidates, hiring managers, and interview panels. Maintain and update candidate tracking sheets and recruitment records. Assist with background verification, reference checks, and candidate documentation. Organize recruitment files and ensure interview materials are properly archived.

Onboarding & Offboarding

Prepare and distribute new hire documentation and collect all required employee information. Coordinate contract printing, signing, and stamping for international entities (e.g., Egypt, Italy, Czech Republic). Create new employee folders and ensure smooth onboarding coordination with IT, payroll, and facilities. Support the offboarding process by coordinating the return of company property and completing exit documentation.

General Administrative Support

Prepare and maintain HR reports and spreadsheets (vacation tracking, headcount summaries, salary tables). Work with the HR team on different HR projects as needed.

Requirements

1-2 years of experience in HR administration, office administration, or recruitment coordination. Diploma or bachelor's degree in Human Resources, Business Administration, or a related field (an asset, not mandatory). Strong organizational and multitasking skills, with high attention to detail. Ability to handle sensitive and confidential information with discretion. Proficiency in Microsoft Excel, Word, and Outlook. Excellent written and verbal communication skills in English; proficiency in French or other languages is a plus. * Comfortable working across multiple time zones and supporting a global team.