Job Description

About Just For Snow Inc

Just For Snow Inc is one of Canada's fastest-growing snow & ice management and landscape maintenance companies. We're on a mission to

redefine the blue-collar industry

for the next generation--operationally, culturally, and systemically.

We believe high-performing operations start with

great people, smart processes

, and

hands-on leadership

. As we expand across the region, we're hiring a

Director of People

to help build and lead the teams who make it all possible.

Position Summary

The HR and Administrative Assistant is a key support role responsible for ensuring smooth day-to-day operations across both human resources and office administration. This position balances structured HR responsibilities--such as recruitment, onboarding, recordkeeping, and compliance--with administrative duties that support leadership, staff, and clients.

This role is ideal for someone highly organized, detail-oriented, and proactive, who enjoys building efficient systems, supporting people, and contributing to a professional and team-oriented workplace.

Main Goals and Objectives:

Support the HR department in recruitment, onboarding, and employee record management. Maintain accurate and up-to-date HR systems, contracts, and compliance documentation. Ensure administrative tasks, client contracts, and internal coordination are completed on time and accurately. Provide proactive support to staff and management during seasonal peaks. Foster a professional and organized office environment to enable smooth day-to-day operations.

Roles and Responsibilities:

Human Resources Support

Assist with full-cycle recruitment: posting jobs, screening resumes, scheduling interviews, and tracking applicants. Prepare and maintain employee contracts and onboarding packages. Track employee certifications, training, and health & safety compliance records. Facilitate policy and procedure acknowledgments and maintain employee files. Support seasonal hiring and rehiring processes.

HR Systems & Records Management

Maintain accuracy of employee information in HRIS and related systems. Monitor contract timelines, renewals, and employee status changes. Assist in preparing HR-related reports and compliance audits.

Administrative Support

Perform day-to-day office administration including document control, filing, data entry, and internal communications. Assist with scheduling, meeting coordination, and event planning. Manage office supplies and vendor coordination.

Client Contract Administration

Track client contracts and service agreements. Ensure renewals, modifications, and compliance documents are maintained.

Event & Office Coordination

Organize safety meetings, seasonal staff gatherings, and company events. Provide logistics and administrative support for team and company-wide functions.

Other Duties

Provide ad hoc support to the leadership team as required, particularly during peak seasonal periods.

Qualifications:

Minimum Requirements

2-4 years of experience in HR, administration, or office coordination. Strong knowledge of HR processes: recruitment, onboarding, and records management. Excellent organizational and communication skills with attention to detail. Proficiency with Microsoft Office Suite and/or Google Workspace tools. Ability to manage multiple priorities in a fast-paced, seasonal environment. Strong interpersonal skills and ability to work with staff at all levels.

What We Offer

Career Growth

- Hands-on training, mentorship, and a clear path to advance into senior HR or administrative leadership roles.

Impactful Role

- Direct involvement in shaping employee experience and supporting the culture of a fast-growing company.

Dynamic Work Environment

- A mix of structured office work and seasonal variety that keeps each day engaging.

Innovative Culture

- A leadership team that values fresh ideas, process improvements, and continuous learning.

Long-Term Opportunity

- Stability with one of Canada's fastest-growing snow & landscape companies, with room to grow as we expand.
Ready to bring your organizational skills and HR expertise to a growing team?
Apply today and help us strengthen the foundation of our people and operations.

Job Type: Fixed term contract
Contract length: 12 months

Pay: $45,000.00-$52,000.00 per year

Benefits:

Casual dress Company events Dental care Flexible schedule On-site parking Vision care Wellness program
Experience:

Administrative: 2 years (required) HR : 2 years (required)
Language:

Spanish (preferred)
Work Location: In person