Job Description

Campus Living at UWinnipeg offers a wide variety of student programs, promoting an inclusive community that engages students in exceptional living and learning experiences within a diverse environment that fosters a sense of belonging.
The Housing Financial Analyst is a full-time continuing position responsible for supporting all financial functional aspects Campus Living. They maintain the housing financial records that drive business processes, playing a key role in reporting, analyzing, budgeting, and auditing data within the housing management and accounting systems
Responsibilities:

• Primary accounting technician and administrator for accounting systems.
• Collaborate with the Campus Living team and other University departments on data integrity in the University databases.
• Create and manage new accounts.
• Conduct daily audits to ensure data integrity and to verify the accuracy of accounting.
• Export data monthly and perform monthly analysis, prepare monthly reports including high-level reporting highlighting performance.
• Prepare reports and extract revenue details for analysis.
• Analyse, audit, and reconcile expense accounts against invoices.
• Analyse the tax difference in received invoices to ensure the university has accounted for the educational tax, as per tax legislation.
• Record detailed financial notes to support audit trails, budget reviews and staff inquiries for entry into the General ledger.
• File invoices after verifying with the General Ledger.
• Follow up on outstanding invoices with staff to ensure goods have been received.
• Create journal entries to correct General Ledger posting errors.
• Review monthly journal entries, providing justification for authorization and submission.
• Review all department expenses posted to the General Ledger, flag incorrect accounts and make correcting entries.
• Export quarterly Actual to Budget data, investigating any significant or unusual variances.
• Analyse actual revenue and expense lines against budget to determine trends.
• Review housing management payments monthly for missing entries.
• Advise and direct on charge group payments that need to be transferred.
• Advise and direct on any outstanding hostel charges.
• Verify the outstanding balance and entries of aged accounts.
• Primary contact for auditing services, responding to information requests.
• Review bad debt accounts to determine which accounts to send to collections, record bad debt recoveries.
• Assist in the preparation of budget development for next fiscal year, participating in budget and forecasting meetings and developing projections.
• Research relevant information with the potential to affect budget projections.
• Preparing a budget and forecasting analysis report for year-to-date expenses.
• Review and adjust the personnel schedule with Director, Campus Living, forecasting changes.
• Enter the next fiscal year budget numbers for each account once determined.
• Prepare data forecast for all Campus Living departments.
• Verify refund requests for any damage deposits and credit balances.
• Crosscheck account receivables to confirm residents have no outstanding balances, confirm damage deposit payment.
• Confirm and validate refund entries.
• Manage Liability insurance and insurance premiums, forecasting for fiscal year.
• Reconcile Tenants Insurance for premiums paid by residents and premium paid to the insurance provider.
• Reconcile accounts receivable report and trial balance for any account variances.
• Annually, export the Accounts Receivable report and break down the residents' balances into status categories.
• Damage Deposits reconciliation.
• Reconcile internal transfers, monthly allowances and deferred revenue.
• Prepare Payment Vouchers for purchases.
• Calculate and process advance payments for food services contract.
• Resolve bank reconciliation issues.
• Research purchases, prepare purchase requisitions, acquire approval.
• Work with Community Renewal Corporation (UWCRC) to acquire Property tax bills and license renewals, preparing and forwarding for payment.
• Maintains and monitors petty cash.
• Reconcile monthly credit card transactions and travel expenses.
• Verify contract calculations for special projects.
• Review StarRez contract calculations.
• Complete request for proposals for services.
• Monitor and review accounts make recommendations for improvements.
• Calculate net income for additional furnished units including additional purchase expenses and rent revenue.
• Support the monthly financial reconciliation procedures.
• Verify rent and meal plan numbers.
• Participate in compliance requirements for the Freedom of Information and Protection of Privacy Act (FIPPA) ensuring all accounting functions and document retention adhere to established policies, procedures and regulations..
• Participate in financial and university systems training and meetings.
• Investigate, record, reconcile and receive payment chargebacks.
• Contact person for phone, TV, and internet service change requests.
• Review and implement tax changes as they apply to short stay bookings.

Qualifications:

• Business Administration degree, or 2nd or 3rd level of an accounting designation or equivalent preferred.
• Excellent interpersonal skills with the ability to work with internal and external partners.
• Extensive financial management experience, including preparing budgets, financial and cash flow reporting, variance analysis and reporting and financial control.
• Experience and understanding of university or college-based initiatives preferred.
• Experience with analysis of financial documents, contracts, and making recommendations for managements review.
• Previous experience using housing management or date-based software is an asset.
• 5-7 years of experience of financial data analysis, financial forecasting, budgeting and reporting preferred.
• Intermediate to advanced working knowledge of Microsoft 365 with proficiency in Excel.
• Experience in property management accounting is an asset.
• Strong analytical, mathematical and financial calculation skills.
• Proven record of being a team player with the ability to multitask.
• Excellent oral and written communication skills.
• Willingness to learn and adaptable to change.
• Excellent problem-solving skills
• Excellent time management and prioritization skills with the ability to meet time sensitive deadlines.

An equivalent combination of education, experience, skills, knowledge and abilities may be considered.
Condition(s) of Employment:

• Must be legally entitled to work in Canada.

The salary range for this position will be from $49,686.00 to $68,887.00 annually.
Note: The work described in this posting will be conducted in-person, with an opportunity to apply for Remote Work for up to two (2) days per week (remote work not possible at certain times).
The University of Winnipeg is committed to equity, diversity and inclusion and recognizes that a diverse staff and faculty benefits and enriches the work, learning and research environments, and is essential to academic and institutional excellence. We welcome applications from all qualified individuals and encourage women, racialized persons, Indigenous persons, persons with disabilities, and 2SLGBTQ+ persons to confidentially self-identify at time of application.
The University of Winnipeg is committed to ensuring employment opportunities are accessible for all applicants. If you require accommodation supports during the recruitment process, please contact human_resources@uwinnipeg.ca.
The personal information of applicants is collected under the authority of the University of Winnipeg Act and 36(1)(b) of the Freedom of Information and Protection of Privacy Act. All personal information collected via the recruitment process is used to assess the applicant's suitability, eligibility, and qualifications for employment, and to otherwise support recruitment activities. This information will be provided to participating members of the recruitment process. Questions regarding the collection of your personal information may be directed to the Director, HR Services, 515 Portage Avenue, Winnipeg, MB, R3B 2E9 or human_resources@uwinnipeg.ca.

Skills Required