Job Description

Are you looking for a professional position in an evolving healthcare industry? Are you an organized professional who thrives on problem solving to maximize effectiveness of your resources?

Remember When HealthCare Ltd. is actively seeking an Office Admin/Hiring Manager to join our team. With decades of combined experience, our office team will be working diligently alongside you to ensure the proper supports are in place to be effective at delivering consistent and reliable services on schedule.

You would play an integral role in the service delivery of critical homecare supports for Nova Scotians who rely on Remember When to maintain independence. Effectively recruiting qualified candidates to work with us, delivering caregiver, CCA and nursing services in homes, hospitals and in care facilities.

Join our team of professional and reliable employees dedicated to communication and collaboration. We are actively seeking a Hiring Manager/Office Admin who embodies respect, accountability and can provide person-centered care according to individualized needs. We are looking for individuals who can see beyond a clients' disease or disability and help to empower the person within through consistency, meaningful connection and continuity of care. If you're ready to make a difference, we invite you to apply now!

We welcome candidates who identify as members of equity-deserving groups.

Hours Of Work:

weekday shifts flexible hours can be full or part time

8-4, 9-5 or 10-6. The hours can be adjusted within these times or similar.

What We Offer:

Competitive compensation package Professional mentorship and coursing through various municipal, provincial, and federal business partnerships and memberships Opportunities to grow your career within Remember When HealthCare Ltd. Supportive onboarding program, mentorship and ongoing learning and development to continuously advance your skills

Primary Responsibilities:

Office Administration:

Oversee the day-to-day operations of the office, ensuring efficiency and organization. Manage schedules, appointments, and office communications. Maintain accurate and up-to-date records, including client and caregiver documentation. Handle incoming calls and emails, providing excellent customer service to clients and staff. Coordinate with other departments to ensure smooth workflow and problem-solving. Order and manage office supplies, equipment, and inventory.

Hiring & Recruitment:

Develop and implement effective hiring strategies to attract qualified caregivers and healthcare professionals. Post job listings on various platforms and actively recruit candidates. Screen, interview, and assess candidates to ensure they align with RWHC's values and care standards. Manage the onboarding process, including background checks, reference verifications, and credentialing. Ensure compliance with provincial regulations and industry standards in all hiring practices. Maintain relationships with job boards, colleges, and healthcare associations to build a strong talent pipeline.

Employee Relations & Compliance:

Support employee engagement and retention strategies to maintain a motivated workforce. Assist in scheduling training and professional development opportunities for caregivers. Maintain confidentiality and professionalism when managing sensitive employee information. Ensure accurate, timely documentation and/or phone calls, both external and internal Enter all critical and relevant information into the system for appropriate follow-up and documentation record keeping

Qualifications:

Must have prior office administration experience Hiring experience an asset Must have good computer skills and be proficient in using a computer and cell phone Demonstrate exceptional communication, using professional etiquette Be able to remain composed in stressful situations Combine strong interpersonal skills with problem-solving abilities Be self-directed as to manage time and priorities effectively Homecare knowledge or a healthcare background will be considered an asset Must have clear criminal record check and clear vulnerable sector check prior to hire
Job Types: Full-time, Part-time, Permanent

Pay: $23.00-$26.00 per hour

Benefits:

Company events Dental care Employee assistance program Extended health care On-site parking Paid time off RRSP match Vision care
Flexible language requirement:

French not required
Schedule:

8 hour shift Day shift Monday to Friday
Ability to commute/relocate:

Bedford, NS: reliably commute or plan to relocate before starting work (required)
Experience:

Hiring/Admin: 2 years (preferred)
Language:

English (required)
Work Location: In person

Application deadline: 2025-07-15
Expected start date: 2025-08-18