Job Description

Description

Collections

within

Libraries & Cultural Resources

is currently seeking a Full-time Regular

High Density Library Assistant

.


Reporting to the HDL Manager, the HDL Assistant operates primarily out of the HDL, located at the University of Calgary' Spy Hill Campus. Working conditions frequently alternate between warehouse and office environments, with daily tasks ranging from handling heavy loads and operating powered equipment to answering emails and utilizing a variety of computer programs.


The ability to work in a climate-controlled environment for extended periods of time while either operating or being in proximity to heavy equipment is required. This position requires a tolerance to possible contaminant exposure, including book dust and mould. Work schedule is a 35-hour work week, Monday through Friday, with peak periods during the beginning and end of the Fall and Winter semesters.

Summary of Key Responsibilities

(job functions include but are not limited to):


Processing Room

Material processing: unpacks, sorts, and cleans incoming materials; assembles and labels trays; scans barcodes into inventory system. Computer usage:uses inventory software to create pick and refile orders; processes files generated by handheld scanners; communicates with university staff regarding work orders and projects. Fulfills digitization requests by using scanning software to digitize requested content.

Warehouse Duties

Operates warehouse equipment such as pallet jacks and power jacks, as well as order pickers at heights of up to 30 feet. Retrieves and refiles material as required for work orders and projects.

Delivery and Other

Drives the HDL cube van as part of the daily delivery. Performs other duties related to collections maintenance as required.

Qualifications / Requirements:

Completion of grade 12 (or equivalent). Relevant post-secondary education would be considered an asset. A valid Class 5 drivers license (cannot be a graduated license) with proven good driving record (abstract required). Strong verbal and written communication skills. Experience using web browsers and Microsoft Office, particularly Outlook and Excel. Must be able to work collaboratively with a small team, while also demonstrating initiative when working alone. Demonstrates strong customer service and interpersonal skills when communicating with members of the university, as well as external vendors. Ability to routinely lift/slide loads of approximately 50 lbs. alone, and heavier loads with mechanical assistance. Capable of operating an order picker at heights of up to 30 feet. Physically capable of walking, standing, squatting, kneeling, and reaching for extended periods of time in a climate-controlled area. Tolerance to contaminants such as dust and mould; personal protective equipment will be provided as required. Successful completion of certification program for order picker and power jack would be an asset; training will be provided as required. Previous inventory management experience in a warehouse or distribution center environment would be an asset. Previous work experience in a library or post-secondary institution would be an asset.

Application Deadline:

November 18, 2025

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.


This position is part of the AUPE bargaining unit, and falls under the

Operational/Administrative Job Family, Phase 2.


For a listing of all management and staff opportunities at the University of Calgary, view our

Management and Staff Careers website

.

About the University of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.


The University of Calgary has launched an institution-wide Indigenous Strategy ii' taa'poh'to'p committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.


The universitys commitment to the Indigenous Strategy is evident through the oversight of 18 Elders serving on the Circle of Advisors and the many unit-based circles working towards implementation of the strategy including the Faculty Advisory Circle and teams such as the Office of Indigenous Engagement, the Writing Symbols Lodge, and the Indigenous Research Support Team. Many Indigenous-based events and processes are impacting curriculum, programming and polices at the University of Calgary.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments (

oic@ucalgary.ca

) and requests for accommodations can be sent to People & Culture (

hrhire@ucalgary.ca

).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.