Job Description

Group Description

The Mechatronics, Mirrors and Lighting group specializes in automotive technologies that are driving the future of mobility. Combining a deep systems knowledge to develop unique vehicle access experiences, intelligent visions systems and advanced automotive lighting technologies, MML\'s expertise light the path to innovation, safety and styling.

PROFILE: Provide reception duties as well as administrative support to the Human Resources Department.

RESPONSIBILITIES:

• Reception Duties
• Maintains a professional customer service oriented manner and supports the corporate image as per Company and Departmental objectives and policies.
• Operates switchboard, directing calls to appropriate department/individuals.
• Monitors staff whereabouts without interrupting business flow.
• Coordinates Dortec visitor program.
• Distributes incoming mail and ensures outgoing mail is stamped and processed.
• Administers process for packaging and form distribution for Federal Express and other couriers.
• Sorts unsolicited resumes/job applications and enters into the resume database.
• HR & Health and Safety Support
• Provides administrative support to Human Resources department (special projects, filing, presentations, department meeting minutes, job descriptions, etc.) as assigned.
• Supports the coordination of Dortec Social Events, Charity Fundraising and HR Programs, as required.
• Coordinates monthly Coffee Chat, including meeting minutes preparation and distribution.
• Prepares New Employee Orientation materials/packages (HR/EHS).
• Administers Training notifications and the updating and maintenance of the Training Database.
• Communicates and coordinates the Employee Discount Program
• Maintains and Audits company-wide communication centers weekly to ensure information is up to date, consistent and presented supporting a professional company image and HR Forms are abundant;
• Distributes Magna People, Good for You Magazine, Annual Reports and other External correspondence/Communications.
• Assists with the preparation of the Perfect Attendance Program.
• Maintains time and attendance for HR Department (including vacation tracking).
• Manages HR Archive Room, appropriately allocating, storing and organizing all critical HR/EHS Documentation and Records.
• Maintains strict confidentiality of all information obtained, written or verbal, within the Human Resources Department.
• Follows and models safe working practices and promotes safety in the workplace.
• Performs special projects and other duties as assigned from time to time.
• Administration of Health and Safety Program (Matrix)
• Administration of HRIS system
• Performs audits and assessments as required.
• Perform other duties as required

• Follow the duties and responsibilities specified under the Occupational Health & Safety Act Sections 28.
• Ensure all safety and non-safety rules and regulations are followed.
• Ensure adherence to established safety, quality and housekeeping standards and participate in the continuous improvement process.
• Attends Environmental Health and Safety training
• Adhere to Magna Closures and Dortec health and safety, environmental, and quality standards, policies and procedures
• Follow compliance obligations
• Report any known near miss, environmental impact, hazard, defect, incident or compliance issue to the employer or supervisor
• Assist in near miss, hazard and incident investigations and provide input on corrective actions
• Understand BILL 168 and uphold the policies that prohibit domestic violence, workplace violence and harassment in the Workplace.

• Completion of community college diploma/certificate in a related field (i.e. Occupational Health and Safety or Human Resources Management)
• less than 3 years of work related experience (manufacturing environment an asset)
• sound Knowledge of all relevant Occupational Health, Safety or Human Resource Management, Safety Legislation
• Proficient in MS Office including Word, Excel and PowerPoint
• Excellent communication skills, verbal, written
• Strong attention to detail

Magna International