Job Description

GRANTS FACILITATION OFFICER Faculty of Engineering and Applied Science (Permanent Position) DUTIE Reporting to the Associate Dean (Research) and working closely with the Associate Dean (Graduate Studies) and the Senior Administrative Officer on pre-application and post-award compliance processes. The successful candidate will have administrative responsibilities associated with research and development within the Faculty of Engineering and Applied Science. Duties include supporting the Associate Dean (Research) to review applications; assisting with the preparation of letters of intent and management of post-award processes for all successful grants, contracts and awards administered in FEAS; and assisting the VPR\'s Office in the negotiation / execution of contracts and agreements (including MOU\'s and NDAs). The successful candidate will be responsible for issues related to intellectual property (IP), commercialization, and the leveraging of industry funds; project execution including managing and monitoring contractual restrictions including those related to IP, clearances, controlled goods and other post-award requirements; reviewing and assisting in the approval process related to grant agreements and contracts received from public and private funders; tracking and assisting in the completion of sign-offs on contracts and agreements, and ensuring compliance with all contractual obligations, including those related to confidential information; project close-out ensuring final reports are submitted; managing the tracking of proposals and applications of post-submission and prior to award; expediting the disposition and updating of submitted proposals, as needed; facilitating project kick-off and progress meetings with faculty members; ensuring compliance with all applicable Memorial and FEAS policies; working collegially with faculty to support and assist them in submitting applications and identifying funding opportunities; working closely with the successful principal investigator(s) to align the requirements and expectations of funding agencies and FEAS; liaising with internal offices within Memorial such as Research Initiatives & Services (RIS) and Strategic Institutional Research Initiatives (SIRI); assisting the Associate Dean (Research) in engaging with potential external funders; facilitating post-award processes of grants / contracts to facilitate budgetary reporting and compliance with the requirements of funding agencies in consultation with the principal investigator, FAS and the FEAS finance office; assisting with the development and delivery of training sessions for researchers; assisting in gathering data for performance metrics and benchmarking and ensuring clearance for publicity of awards; and performing other related duties as required. QUALIFICATIONS Experience (3-5 years) in research administration or research project management work particularly in regards to ensuring compliance with contractual obligations and in dealing with intellectual property and commercialization in a research setting; graduation with a Master\'s degree (preferably in Engineering or Business); or any equivalent combination of experience and training. Candidates should have a proactive approach with strong analytical and organizational skills; have excellent written and verbal communications skills; excellent inter-personal and teamwork skills; be a motivated self-starter who can creatively solve problems; and be able to work collaboratively and embrace challenges, excellent computer skills; and the ability to function effectively and under pressure in a diverse academic / research community. Past experience as a researcher in a team environment and the ability to manage competing priorities in a high volume, deadline driven environment, would be considered assets. SALARY $59,460 - $81,079 per annum (Management and Professional) CLOSING DATE March 3, 2023 Please note that we will ONLY accept applications for this position through our website https://www.mun.ca/hr/careers/ All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women, people of any sexual orientation, gender identity, or gender expression; Indigenous peoples; visible minorities and racialized people; and people with disabilities. The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland. If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities. If you have any questions about the collection, use and disclosure of the information on this form, please contact MyHR, Department of Human Resources, at recruitment@mun.ca. Please be advised that we are unable to provide updates on current competitions. We thank all applicants for their interest, however, only those selected for an interview will be contacted.