Job Description

Grants and Events Officer

Full Time - Permanent

What We Do

WIN House provides individuals and their children fleeing violence, crisis response and intervention, safe temporary accommodation, and support for basic needs. Clients are offered trauma-informed, client-centered programming and support, access to resources, information, and referrals to community support. WIN House is working towards operating within a low-barrier model of care.

What You Will Do

The Grants & Events Officer is responsible for planning, executing, and growing WIN House's fundraising events portfolio, including signature events, third-party initiatives, and peer-to-peer (P2P) campaigns.

This role blends fundraising strategy with hands-on event management, community partnership development, donor stewardship, and data-informed prospect development. The Officer will create engaging experiences that inspire giving and raise awareness of WIN House's mission.

The Grants & Events Officer will regularly demonstrate initiative and proactively undertake the following key responsibilities:

Signature & Community Events

Plan, manage, and evaluate WIN House's signature events including Light the Darkness/Light the Way, Rohit Baskets of Hope, etc. Oversee event logistics: venues, catering, registration, volunteer coordination, and money handling to ensure accuracy and compliance. Collaborate with internal teams and external stakeholders to deliver seamless and impactful events. Develop post-event reports and donor follow-up strategies to capture learnings and enhance stewardship. Ensure events align with strategic goals and WIN House's values.

Third-Party Events

Oversee and support community-hosted events (e.g., IWD at Kingsway Mall, Casinos, Golf Tournaments). Identify and onboard new third-party fundraisers, providing guidance, resources, and branding support. Secure sponsorships and ensure sponsorship deliverables are fulfilled. Ensure alignment with WIN House's mission, recognition policies, and event quality standards.

Peer-to-Peer (P2P) Fundraising

Design and implement peer-to-peer fundraising campaigns, empowering individuals, teams, and businesses to raise funds on behalf of WIN House. Develop toolkits, templates, and digital support materials to enable effective participant fundraising. Build and maintain engagement throughout campaign lifecycles, from recruitment to recognition.

Grant Development

Researching and writing grants for nongovernment agencies, foundations, and possibly federal and provincial government programs. Gathering necessary information and content to support grant applications. Maintaining and nurturing positive relationships with fund providers and stakeholders. Keeping detailed records and submitting reports related to grant opportunities. Collaboratively developing, submitting, and managing grant applications that align with organizational initiatives and interests.
Setting and adhering to target dates for information gathering, writing, review, approval, and submission to meet grant deadlines.

Contributing to the development of impact report writing. Ensuring all grant applications and supporting documents are error free, adhere to guidelines, and align with WIN House's priorities. Building key internal relationships for timely information gathering, content verification, and approvals. Monitoring external markets for best practices and new business models to enhance grant opportunities and growth. Work closely with finance to monitor grant budget and ensure accurate financial reporting and compliance with grant budgets. Completes other duties and special projects as assigned. Assist with Signature events as required. Ensure fundraising activities comply with relevant laws and ethical standards. Stay informed about trends and best practices in fundraising and philanthropy.

Donor Stewardship & Community Engagement

Cultivate and steward relationships with event participants, sponsors, and community partners. Provide timely, personalized recognition (e.g., thank-you messages, event shout-outs, follow-up calls). Represent WIN House at community events, speaking opportunities, and networking engagements. Foster partnerships with local businesses, nonprofits, and community groups to expand visibility and engagement.

Prospect Research & Pipeline Development

Identify and research new prospects for event participation, sponsorship, and community partnerships. Track potential and existing supporters in the donor CRM to build a reliable community fundraising pipeline. Leverage event and campaign data to identify opportunities for deeper engagement.

Communications & Promotions

Collaborate with the communications team to develop event marketing content: emails, posters, toolkits, social media posts, and press releases. Assist in developing media pitches and public-facing stories about event successes and community support. Monitor and report engagement metrics (email opens, social media shares, participant turnout) to refine outreach strategies.

Event Data Management & Reporting

Maintain accurate records of event participants, sponsors, and donations within the CRM. Track fundraising metrics (e.g., attendance, revenue, donor retention) to inform strategic improvements. Prepare event performance summaries and contribute to impact storytelling.

Who You Are

Qualifications include:

Undergraduate degree or those with extensive professional experience in the field Advanced proficiency in MS Office; InDesign skills are an asset. Understanding of the history, structure, objectives, and financial needs of the organization. 3+ years of proven experience in a grant writing, nonprofit organization or academic institution. Access to a vehicle and a Class 5 driver's license. Expertise in grant research, writing, and submissions. Expertise in event planning and execution. Exceptional editing, writing, and interviewing skills. Innovative thinking with the ability to engage and motivate supporters. Strong research skills and the ability to develop and maintain effective working relationships. Exceptional organizational, project management, and analytical skills. Team player with a commitment to open communication and collaboration. Ability to meet deadlines and prioritize a daily workload. Passion for and understanding the organization's mission.

The Details

The role will be working out of our Business Office with hours of work from 8:30 A.M. to 4:30 P.M. Monday to Thursday and 8:30 A.M. to 2:30 P.M. on Fridays. WIN House offers a pet-friendly, team-oriented working environment.

The salary range for this position is $60,000 - $78,000 per year combined with a comprehensive extended health benefit package and pension plan.

Prerequisites

The successful candidate will be required to submit a Criminal Record and must be willing to sign an Oath of Confidentiality.

How to Apply

Please submit applications to hr@winhouse.org by 16:00 on Thursday, June 5, 2025. We thank all applicants for their interest, however, only those shortlisted will be contacted.

WIN House is committed to making diversity, equity, and inclusion a central part of everything we do - from how we deliver services to how we build our teams. We strive to have a workforce that is representative of those we serve, and of our communities.

We encourage applications from all qualified applicants including women, disabled people, Black, Indigenous, People of Color, people from the 2SLGBTQIA+ community, and other equity-seeking groups. If you require accommodation during the application process, please reach out to hr@winhouse.org.

WIN House operates in several locations throughout Amiswaciwaskahikan on Treaty 6 territory, the territory and gathering place of diverse Indigenous peoples including the Papaschase, Cree, Nakota Sioux, Dene, Ojibway, and many others, and the homeland of the Metis Nation.

Job Type: Full-time

Pay: $60,000.00-$78,000.00 per year

Benefits:

Company pension Dental care Disability insurance Employee assistance program Extended health care Life insurance On-site parking Paid time off Vision care Wellness program Work from home
Flexible language requirement:

French not required
Schedule:

Monday to Friday
Work Location: In person

Application deadline: 2024-12-24