Job Description

DescriptionThis position is a part of the Non-Academic Staff Association (NASA).This position offers a comprehensive benefits package which can be viewed at: .Location - Work primarily takes place at Enterprise Square, Edmonton. This role is hybrid with a mix of remote and in-person.Working for the University of AlbertaThe University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, M\xc3\xa9tis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day. We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada\'s Greenest Employers for over a decade.Your work will have a meaningful influence on a fascinating cross-section of people-from our students and stakeholders to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.Working for the DepartmentAs one of the top 5 research universities in Canada, the University of Alberta\'s research and innovation spans many fields and disciplines. Our researchers\' expertise and strength attract over $600 million annually from various research funders and partners including federal and provincial governments, industry, foundations, and other organizations.PositionThe Grant Compliance Analyst for the Institutional Portfolio at the University of Alberta will independently manage a high volume of complex research funding, agreements, amendments, and post-award financial administration. Key responsibilities include negotiating and administering agreements, interpreting policies and sponsor terms, and ensuring compliance with both funding agency guidelines and UofA policies.Reporting to Manager Institutional Programs Team, the primary responsibilities of the Grant Compliance Analyst include overseeing post-award administration, ensuring that both contractual and financial management activities align with funding agency guidelines and University of Alberta (UofA) policies. This role involves monitoring and ensuring that all funding agency and UofA milestones are met on time.The analyst will evaluate and improve internal processes, participate in training sessions with the manager, and support outside agencies, central units, and RAS staff. Additionally, they will provide advice and guidance to department administrators and researchers. The role requires a highly motivated, organized self-starter who can work independently and collaboratively.Duties

• Coordinates and manages financial monitoring reviews and audits, including drafting responses to recommendations.
• Prepares, signs off, and submits claims and complex financial statements to sponsors, ensuring compliance with accounting principles and foreign currency translation.
• Analyzes and prepares documents for quarterly and year-end reporting, and reviews financial terms and conditions of funding awards to meet reporting requirements. Identifies potential financial risks related to institutional awards and makes recommendations.
• Develops and implements internal policies and procedures, applies these policies to ensure proper revenue recognition, and identifies system-related errors or issues with proposed solutions. Reviews and approves amendments to project budgets and assesses expenditures for eligibility and adherence.
• Assists with establishing financial requirements for staff negotiating agreements and supports the development of RAS training for the University community.
• Monitors, investigates, and collects past due accounts receivable, closes research projects once all terms and conditions are met, and participates in User Acceptance Testing for systems development as required.
• Negotiates, reviews, drafts and approves /agreements/awards on behalf of the university.
• Manages the identification, administration, and processing of all proposed sub-grants and sub-contracts to ensure their completion Authorizes the release of funding once University and sponsor terms and conditions have been met.
• Provides guidance and professional support in all aspects of research administration related to negotiation, finalizing of agreements and post-award administration.
• Approves grant applications on behalf of the institution valued at up to and including $2,000,000 total project cost.
• Approves agreements on behalf of the institution valued at up to and including $1,000,000 total award amount.
• Ensures all critical documents defining research agreement terms and conditions are complete, including scope of work, budget, University signatures, and certifications.
• Approve and authorize project creation in PeopleSoft for research funding, ensuring compliance with University and sponsor policies and recommending terms and conditions to the Assistant Director.
• Verifies that research agreements account for indirect costs, invoicing criteria, reporting obligations, and management of unspent funds.
• Develops and maintain expertise in research funding administration and University/sponsor policies.
• Manages agreement documentation in database and paper filing systems, including deadlines, guidelines, and obligations.
• Contributes to policy and procedure manuals and information tools for research funding administration.
• Assists researchers through workshops and investigate potential funding opportunities.
• Finds innovative solutions to evolving rules and regulations

Qualifications

• Undergraduate degree or graduate degree preferred; a combination of post-secondary training and experience will be considered.
• Minimum 5 years\' research administration work experience, preferably in a post-secondary environment.
• Excellent budgetary and demonstrated extensive knowledge of MS Excel skills and understanding.
• Excellent negotiating skills interpreting and applying policies and procedures.
• Strong proficiency in Windows using Microsoft Office (Word, Excel), Google Apps, Internet and databases; required.
• Proficient understanding and training in PeopleSoft application and tools
• Strong analytic and communication skills (listening, verbal, written).
• Skilled in multi-tasking and prioritizing multiple demands; keen attention to detail.
• Strong time management and workflow skills and the ability to manage a high volume of files with conflicting priorities.
• An understanding of the University\'s policies and procedures with respect to research administration is an asset.
• A thorough understanding of the principles of service excellence and a demonstrated ability to deliver superior customer service to clients.
• Excellent interpersonal skills.

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, M\xc3\xa9tis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.Note: This opportunity will be available until midnight August 26, 2024, Edmonton, Alberta local time.

University of Alberta